Overview
Office Specialist II Jobs in Anaheim – California – USA at City of Anaheim
The City of Anaheim Housing & Community Development Department seeks well qualified and professional Office Specialist II candidates to support operations in the Housing Authority and Workforce Development Divisions. Under moderate supervision, incumbents perform varied clerical duties of moderate difficulty including customer service tasks. Candidates must possess experience performing journey-level clerical work. The ideal candidate is organized, proactive, and customer service oriented.
Bilingual ability to speak, read and write in Spanish, Vietnamese, Korean or Arabic is required.
The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.
Act as a receptionist to the public, take and respond to a high volume of phone calls, screen inquiries, take messages, schedule appointments and answer questions requiring an understanding of policies and procedures of the work unit.
Type forms, schedules, reports, lists, general correspondence, manuscripts, charts, graphs, contracts and statistics.
Type, file, record, compute and maintain confidential and privileged information. Compose routine correspondence.
Utilize
modern
office equipment, media, and computer applications specific to the assigned unit in order to input, maintain, retrieve, transfer, and communicate confidential and privileged information.
Proofread materials for clerical accuracy and spelling.
Copy, collate, staple and otherwise bind a variety of materials.
File materials into and retrieve materials from established filing systems and develop standard office filing systems for record storage and retrieval.
Research readily available information requiring some interpretive judgment and tally and compile information for reports using a computer, typewriter or related software.
Maintain records of the unit concerning purchases, budget accounts and inventory; requisition office supplies.
Maintain records of staff attendance and absences; compile and submit periodic reports for payroll purposes.
Transcribe cassette tapes of dictated correspondence, reports, interviews, legal documents, lists and related materials using
modern
office equipment and computer software.
Receive, open, date stamp and distribute incoming mail and processes outgoing mail.
Maintain and post data to logs, lists, ledgers, follow-up files and other records of the unit; check and compare records and documents for accuracy.
Make routine mathematical calculations.
Maintain calendars and schedules of appointments, meetings, room use, equipment use and events.
Perform related duties and responsibilities as required.
Experience:
Performing varied journey-level clerical work.
Knowledge of:
Modern
office procedures, practices, and equipment; personal computer hardware and software, including word processing, spreadsheet, and database programs;
English usage, spelling, grammar and punctuation; basic math; and record keeping methods.
Ability to:
Learn to efficiently operate a computer terminal and use associated software; accurately transcri…
Title: Office Specialist II
Company: City of Anaheim
Location: Anaheim – California – USA
Category: Administrative/Clerical
