Overview
Account and Office administrator Jobs in Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at Xspace Design Interiors
Title: Account and Office administrator
Company: Xspace Design Interiors
Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
Xspace Design Interiors is a dynamic organization dedicated to delivering creative and functional interior design solutions. Committed to excellence, the company blends innovation with a customer-first approach to create spaces that inspire and elevate daily living and work environments. Based in WP, Kuala Lumpur, Xspace Design Interiors prides itself on fostering a collaborative and vibrant work culture. Our team believes in turning clients' visions into reality while maintaining efficiency and attention to detail.
Role Description
1. Administrative Duties
- Manage day-to-day office operations and general administrative tasks
- Handle incoming calls, emails, and correspondence
- Maintain organised filing systems (both physical and digital)
- Prepare documents, reports, and meeting minutes
- Monitor and replenish office supplies
- Support basic HR administrative functions (attendance tracking, leave records, onboarding assistance)
2. Accounting & Finance
- Perform basic bookkeeping, including data entry and record maintenance
- Prepare and issue invoices, receipts, and payment vouchers
- Manage accounts payable and receivable
- Conduct bank reconciliations
- Track expenses and assist in preparing simple financial reports
- Support monthly closing and audit preparation
- Liaise with external accountants, auditors, and tax agents
Job Requirements
- Minimum Degree in Accounting, Finance, Business Administration, or a related field
- Basic understanding of accounting principles (e.g., double entry, invoicing)
- Familiarity with accounting software (e.g., AutoCount, SQL, QuickBooks) or strong Excel skills
- Proficient in Microsoft Office, especially Excel
- Basic knowledge of e-invoicing is an advantage
- Good organisational and time management skills
- Able to multitask and work independently
- Good communication skills in English and Bahasa Malaysia
- 1–2 years of relevant experience preferred (fresh graduates are encouraged to apply)
Preferred Traits
- Detail-oriented and responsible
- Trustworthy when handling financial information
- Proactive with a willingness to learn
- Positive attitude and team-oriented mindset
- Consistency
