Overview
Accounting firm Office Manager / Administrator Jobs in Harrow, England, United Kingdom at Saymur Accountants
Title: Accounting firm Office Manager / Administrator
Company: Saymur Accountants
Location: Harrow, England, United Kingdom
We are an accountancy and tax advisory firm based in Harrow, working with private clients and owner-managed businesses. We are a small, close-knit team and we are looking for an experienced accounting administrator to take ownership of the administrative side of the practice.
If you have worked in an accountancy firm before and you are the kind of person who spots what needs doing and just gets on with it, this role is for you.
What you will be doing
The role covers everything that keeps a busy practice running. Some of the key responsibilities:
- Managing compliance workflows: sending information requests for compliance work, chasing clients for outstanding information, and making sure deadlines are tracked and met
- Being the main point of contact between clients and the team, answering calls and emails, handling queries and triaging to the right person
- Companies House filings: confirmation statements, director and shareholder changes, new shareholdings, incorporations, and identity verifications
- AML checks, engagement letters, and disengagement letters when clients join or leave
- Raising invoices through Xero, managing direct debit collections via GoCardless, and chasing unpaid fees
- Filing accounts, CT600s, and SA100s
- VAT registrations
- HMRC calls, including penalty waivers
- Diary management for the partner
- Managing our central email inbox, scanning incoming mail, and posting to HMRC where needed
- Keeping client databases up to date on TaxCalc and Engager
- Staying on top of regulatory requirements like ACSP obligations, GDPR, and office HR policies
- Facilities management and meeting room management
We are a cloud-based firm and are always looking for smarter and more automated ways of working. If you see something inefficient and have an idea to fix it, we want to hear it.
What we are looking for
Experience in an accountancy firm is a must. We are a small team and we need someone who already understands how a practice works and can hit the ground running.
We want someone who takes real ownership of their work. If something needs doing, you do it. If a deadline is coming up, you are already on top of it. If a client has not sent their information in, you have chased them twice already without being asked.
You are comfortable with software and ideally already know tools like Xero, TaxCalc, or Engager.app. More than that, you are the kind of person who looks at a process and thinks about how to do it better. We use automation wherever we can and we want someone who thinks the same way and brings their own ideas to the table.
You will be dealing with clients directly every day, so you need to be confident, warm, and able to handle a tricky conversation without it becoming an issue. You are the first impression a lot of clients get of the practice, and that matters to us.
This is not a role where you wait to be told what to do. It is a role where you take charge of the admin side of the practice and take pride in the fact that it runs well because of you.
Hours and location
This is a full-time, office-based role in Harrow. Core hours are 9:30 to 5:30, Monday to Friday. We are not able to offer hybrid or remote working for this position.
What we offer
Salary of £25,000 to £32,000 depending on experience. 28 days annual leave including bank holidays. You will have real autonomy in this role, with the support of the wider team when you need it. As the practice grows, there is scope for the role to grow with it.
Right to work
We are not able to sponsor visas. You must have the right to work in the UK without sponsorship. Please do not apply if that is not the case, as you will not be considered.
How to apply
Complete the application form at https://forms.gle/xoNMJhFY8EmiiqoT6 and send your CV to the email listed on the form. A short cover letter telling us about your accountancy firm experience would be welcome.
