Overview
Accounts Executive – Human Resources Jobs in Kajang, Selangor, Malaysia at The Wave Clinic. Luxury Residential Programs for Teenagers and Young Adults
Title: Accounts Executive – Human Resources
Company: The Wave Clinic. Luxury Residential Programs for Teenagers and Young Adults
Location: Kajang, Selangor, Malaysia
THE WAVE CLINIC
Accounts Executive
Location: Kuala Lumpur, Malaysia
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Every Detail Matters
At The Wave, we believe that exceptional care is built upon exceptional people. Whilst our clinicians care for young people and families, our professional services team quietly ensures that every part of the organisation operates with integrity, precision and compassion.
The Accounts Executive is an important member of that team.
This is a role for someone who takes genuine pride in organisation, accuracy and service. Someone who understands that financial excellence is not simply about numbers, but about protecting the resources that allow young people to receive outstanding care.
Working closely with our Executive Leadership Team, the successful candidate will become a trusted colleague who supports the financial health of the organisation whilst building positive relationships across every department.
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The Role
The Accounts Executive is responsible for the day-to-day financial administration of The Wave, ensuring that our accounting, purchasing, payroll and administrative systems operate efficiently, accurately and ethically.
The role also provides administrative support to our Human Resources function, helping maintain excellent employee records and supporting the smooth operation of the organisation.
Discretion, professionalism and kindness are fundamental to this position.
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Key Responsibilities
Financial Administration
* Prepare and issue client invoices accurately and promptly.
* Process supplier invoices and ensure timely payments.
* Reconcile bank accounts and financial records.
* Maintain accurate accounting records and supporting documentation.
* Monitor outstanding payments and liaise professionally with families and suppliers where appropriate.
* Support month-end and year-end financial reporting.
* Assist in preparing management accounts and financial summaries.
* Produce regular expenditure reports for the Executive Team.
* Monitor departmental spending against agreed budgets.
* Support cashflow planning and financial forecasting.
* Assist with annual budgeting and organisational financial projections.
* Prepare documentation required by auditors and external accountants.
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Purchasing & Procurement
Working collaboratively with every department, the Accounts Executive will:
* Coordinate purchasing requests.
* Ensure purchasing follows agreed approval processes.
* Monitor supplier costs and value for money.
* Build positive relationships with trusted suppliers.
* Assist departments in planning expenditure responsibly.
* Help ensure resources are available to support excellent clinical care.
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Payroll & Statutory Compliance
Support the preparation and administration of monthly payroll, including:
* Salaries
* Overtime
* Public holiday payments
* Annual leave adjustments
* Allowances where applicable
Ensure compliance with all Malaysian statutory requirements, including:
* EPF
* SOCSO
* EIS
* PCB
Maintain complete confidentiality in all payroll matters.
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Human Resources Administration
Provide administrative support including:
* Employment contracts
* Personnel files
* Staff onboarding documentation
* Leave administration
* Attendance records
* Probation reviews
* Confirmation of employment documentation
* Recruitment administration
* Staff record maintenance
Support the Executive Team in maintaining accurate employee records and ensuring all HR documentation is up to date.
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Working Across The Organisation
This position works closely with every department, including:
* Clinical Services
* Medical Team
* Nursing
* Hospitality
* Housekeeping
* Education
* Facilities
* Kitchen
* Executive Leadership
The Accounts Executive should become someone colleagues feel comfortable approaching for guidance regarding purchasing, budgets and financial processes.
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Professional Standards
The successful candidate will:
* Demonstrate absolute integrity.
* Protect confidential financial and employee information.
* Exercise sound judgement.
* Maintain meticulous attention to detail.
* Communicate with warmth, professionalism and respect.
* Continually seek opportunities to improve systems and efficiency.
* Take ownership of their work whilst supporting colleagues across the organisation.
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The Person Behind the Numbers
At The Wave, finance is about far more than balancing accounts.
Every invoice paid on time, every salary processed accurately, every carefully considered purchasing decision and every well-managed budget helps ensure that young people receive the highest standard of care in an environment where they can feel safe, supported and valued.
We are looking for someone who understands that behind every financial transaction is a person. Someone who values kindness as highly as accuracy, who approaches their work with humility and professionalism, and who takes pride in quietly helping others succeed.
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What We Are Looking For
We are seeking someone who is:
* Naturally organised.
* Calm and dependable.
* Gentle in their communication.
* Highly trustworthy.
* Detail-oriented without losing sight of the bigger picture.
* Comfortable working independently.
* Professional, approachable and collaborative.
* Proud of delivering work of an exceptionally high standard.
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Essential Qualifications & Experience
* Diploma or Degree in Accounting, Finance or a related discipline.
* Previous experience in accounting or finance.
* Experience preparing payroll.
* Good understanding of Malaysian statutory requirements, including EPF, SOCSO, EIS and PCB.
* Competence in Microsoft Excel and accounting software.
* Excellent organisational and administrative skills.
Experience within healthcare, hospitality or an international organisation would be an advantage but is not essential.
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Working at The Wave
The Wave is a values-led organisation built on kindness, integrity, excellence and collaboration.
Every member of our team, regardless of role, contributes to the experience of the young people and families we support.
We look for individuals who are thoughtful, emotionally intelligent and committed to doing the right thing, even when no one is watching.
If you believe that financial excellence can quietly transform an organisation, we would be delighted to hear from you.
Applications: [email protected]
