Overview
Accounts Payable Clerk/Administrative Assistant Jobs in Irvine, CA at Guilin Cabinets
Position Summary
The Accounts Payable & Administrative Clerk is responsible for supporting the Company’s accounts payable functions and providing general administrative assistance to ensure accurate, timely, and organized financial and office operations. This position processes invoices, payments, employee expense documentation, and maintains accurate records while also assisting with general office administration, data entry, filing, and communication with vendors, employees, management, and other departments.
Primary Responsibilities
- Receive, review, and process vendor invoices for accuracy and proper approval.
- Enter invoices and payment information into the accounting system.
- Match invoices with purchase orders, receipts, and supporting documentation when applicable.
- Prepare and process vendor payments according to Company procedures and payment schedules.
- Maintain accurate and organized accounts payable records.
- Respond to vendor inquiries regarding invoices, payments, and account balances.
- Research and resolve invoice discrepancies and payment issues.
- Review employee expense and mileage reimbursement submissions for proper documentation and approval.
- Assist with tracking outstanding invoices and following up on missing documentation or approvals.
- Reconcile vendor statements and identify outstanding or duplicate invoices.
- Maintain confidentiality of financial and employee information.
- Assist with month-end closing activities and provide reports or documentation as requested.
- Communicate payment-related issues to management in a timely manner.
- Perform other accounting and administrative duties as assigned.
Qualifications
- Previous accounts payable or accounting experience preferred, but not required. Strong attention to detail and accuracy.
- Good organizational and time-management skills. Ability to maintain confidential information.
- Proficiency with Microsoft Office, particularly Excel. Experience with accounting or ERP software preferred, but not required.
- Ability to communicate professionally with vendors, employees, and management.
Work Environment
This position is primarily office-based and requires regular computer use, communication with internal and external contacts, and the ability to manage multiple tasks and deadlines.
Pay: $22.00 – $26.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Opportunities for advancement
- Paid sick time
- Vision insurance
Work Location: In person
Title: Accounts Payable Clerk/Administrative Assistant
Company: Guilin Cabinets
Location: Irvine, CA
Category:
