Overview
Admin Jobs in Houston, TX at RigUp
Title: Admin
Company: RigUp
Location: Houston, TX
Role: Administrative Assistant
Our Vision: RigUp is where the best workers power the world’s most successful projects. We are united by a common mission: to deliver services and technology that fundamentally change how skilled workers and the businesses they serve get hard work done.
Job Description
The Administrative Assistant provides high-level administrative and organizational support to one or more leaders within a corporate environment. This role requires a high degree of discretion, initiative, accuracy, and professionalism. The position is responsible for managing calendars, communications, travel arrangements, documentation, and administrative workflows while ensuring smooth day-to-day operations for leadership and their teams.
The ideal candidate is highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment with competing deadlines and stakeholders. This role also requires strong communication skills, attention to detail, and the ability to handle confidential information appropriately.
Responsibilities
Executive & Calendar Support
- Manage complex calendars for one or more leaders, including scheduling, prioritization, and conflict resolution.
- Anticipate scheduling needs and proactively coordinate meetings across multiple stakeholders and time zones.
- Organize and support internal and external meetings, including agenda preparation and material distribution.
- Ensure meeting logistics are handled effectively, including virtual meeting setup, room reservations, and technology coordination.
- Track meeting follow-ups, action items, and deliverables to ensure completion.
Communication & Office Coordination
- Manage inboxes and prioritize communications on behalf of leaders as appropriate.
- Draft, format, proofread, and distribute correspondence, presentations, and reports.
- Maintain and update distribution lists, shared documents, and internal communication platforms.
- Serve as a professional point of contact for internal and external inquiries, routing requests to appropriate stakeholders.
Travel & Expense Management
- Coordinate domestic and international travel arrangements, including flights, lodging, transportation, and itineraries.
- Assist with travel documentation requirements such as visas, passports, and related logistics when needed.
- Prepare, review, and submit expense reports in compliance with company policies.
- Track and reconcile travel and business expenses accurately and in a timely manner.
Administrative & Operational Support
- Maintain shared team resources such as SharePoint sites, seating charts, and organizational directories.
- Support data gathering, basic reporting, and simple analysis for leadership requests.
- Assist with small projects and special assignments, ensuring timely completion and follow-through.
- Maintain accurate records and support document management practices.
Process Improvement & Team Support
- Identify and implement opportunities to improve administrative processes and workflows.
- Support consistency and best practices across administrative functions and tools.
- Collaborate with administrative peers to improve efficiency and service quality.
- Utilize digital tools and enterprise systems to streamline administrative tasks and reporting.
Skills And Qualifications
Required Qualifications
- High school diploma or equivalent required; associate or bachelor’s degree preferred.
- Minimum of 3+ years of administrative support experience in a corporate or professional environment.
- Proven experience managing calendars, scheduling meetings, and coordinating travel arrangements.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Excellent written and verbal communication skills.
- Strong organizational skills with high attention to detail and accuracy.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Demonstrated ability to handle confidential and sensitive information appropriately.
- Experience working independently with minimal supervision.
- Strong customer service mindset and professional demeanor.
Preferred Qualifications
- Experience supporting multiple leaders or complex organizational structures.
- Familiarity with enterprise systems such as Workday, SharePoint, or similar platforms.
- Experience with travel and expense reporting systems.
- Exposure to corporate communications, document management, or administrative process improvement.
- Experience supporting cross-functional teams or large organizations.
Core Competencies
- Executive Support
- Calendar & Schedule Management
- Travel Coordination
- Expense Reporting
- Communication & Correspondence
- Organizational Skills
- Time Management
- Confidentiality & Discretion
- Problem Solving
- Process Improvement
- Stakeholder Coordination
- Microsoft Office Proficiency
- Customer Service Orientation
- Attention to Detail
- Adaptability & Initiative
Job Details
- Location: Houston, TX
- Schedule: Monday-Friday, Hybrid 3-4 days in Office
- Compensation: $32-$35/per hr
