Overview
Admin Assistant Jobs in San Jose, CA at Lensa
Title: Admin Assistant
Company: Lensa
Location: San Jose, CA
Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Insight Global. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice.
Job Description
We are seeking a highly organized and proactive Administrative Coordinator to support our team with a variety of operational, logistical, and administrative tasks. This role is essential in ensuring smooth day-to-day operations, fostering team culture, and supporting internal communications and planning.
Calendar Management: Maintain and coordinate calendars, including scheduling meetings and checking availability via Outlook.
Meeting Support: Prepare department meeting slides, monthly PMM updates, and EHS safety presentations.
Event Planning: Organize team events, outings, and lunches; manage birthday celebrations and cake coordination.
Administrative Support: Handle printing, laminating, booking rooms, and ordering office supplies.
Team Coordination: Maintain seating charts and org charts; manage team swag orders.
Expense Management: Prepare and submit expense reports in a timely and accurate manner.
COI Collection: Track and collect Certificates of Insurance (COIs) as needed.
Interview Coordination: Assist with scheduling interviews and checking availability across stakeholders.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (https://airtable.com/app21VjYyxLDIX0ez/shrOg4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf) .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Skills And Requirements
Proven experience in an administrative or coordination role.
Strong organizational and multitasking skills with attention to detail.
Proficiency in Microsoft Outlook, PowerPoint, and Excel.
Excellent communication and interpersonal skills.
Ability to manage confidential information with discretion.
Comfortable working in a fast-paced, team-oriented environment
If you have questions about this posting, please contact [email protected]
