Overview
Admin Assistant Jobs in Singapore, Singapore at Peoplebank
Title: Admin Assistant
Company: Peoplebank
Location: Singapore, Singapore
12 months contract
Work location: Depot Close
The Opportunity
Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division.
Manage appointments scheduling, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials.
Complete a broad variety of administrative tasks that facilitate the ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; and maintaining contact lists.
Provides general administrative support as needed, including photocopying, faxing, and mailing documents.
Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.
Drafts and formats routine documents, reports, and presentations, and proofreads and edits documents to ensure accuracy and compliance with company guidelines and policies.
Coordinates the administrative work within the department/division, while working with other departments/divisions and companies.
Manages all aspects of leaders’ travel, including international trips, visa applications, submitting all travel expenses in expense management system, managing travel budgets, and addresses last-minute changes and emergencies. Also Includes site visit coordination: agenda planning in coordination with local site leads, event logistics (venue selection, rooming options, catering, and A/V needs).
Set up logistics and send out communications for virtual and/or in-person meetings, including assisting with creating the agenda, conference room setup, ordering/setting up catering, external dinners and/or team building events.
Maintain professionalism and strict confidentiality with all materials.
Drive operational efficiencies through development of repeatable processes and utilization of productivity tools (i.e. Teams, Smartsheet, etc.)
Act as the delegate for the Directors in specific company systems including HR, procurement, and recognition systems.
Maintain updated org charts and distribution lists.
Assist with onboarding new employees/interns, purchasing items, and creating purchase orders in accordance with company procurement policies.
Your Background
High school education or equivalent; some college levele ducation highly preferred.
Minimum of 7 plus years general administrative experience, or equivalent combination of experience and college level education.
Interested parties please click ”
Apply Now
” or contact
May Anne Ramos
(EA Reg no: R1110127) at
for more information.
Peoplebank Singapore Pte Ltd, EA Licence Number: 08C5248.
