Overview
Admin Assistant Jobs in Philippines at Outsourcey
Title: Admin Assistant
Company: Outsourcey
Location: Philippines
Looking to take your career to the next level? Then this role is for you!
Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!
Profile Requirements:
- Proven experience in an administrative or office support role, preferably within property maintenance, construction, or trades services
- Hands-on experience using ServiceM8 for job scheduling, tracking, and workflow management
- Strong working knowledge of MYOB, including invoicing, accounts payable/receivable, and basic reconciliations
- Excellent written communication skills and a professional approach when dealing with clients, tenants, and contractors
- Strong organisational and time management skills, with the ability to juggle multiple jobs and deadlines
- High attention to detail and accuracy across data entry, job tracking, and financial records
- Ability to work independently while also contributing effectively within a team environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and confidence using cloud-based systems
Core responsibilities:
- Monitor and respond to emails and online service requests, ensuring all enquiries are actioned in a timely manner
- Schedule, allocate, and coordinate maintenance jobs with tradespeople and external contractors
- Create, update, and track work orders using ServiceM8, ensuring all job details, notes, and progress are accurately recorded
- Prepare and issue quotes, invoices, and purchase orders, and follow up on outstanding payments when required
- Process payments, reconcile accounts, and assist with day-to-day bookkeeping tasks using MYOB
- Maintain accurate and well-organised records of client information, job histories, and property details
- Liaise with property managers, landlords, tenants, and suppliers to ensure clear communication and timely job completion
- Provide general administrative support including data entry, document preparation, reporting, and other ad hoc office duties
Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.
Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!
This is a remote position.
