Admin Clerk – FTC 3 Months – Rainbow Chicken

Overview

Admin Clerk – FTC 3 Months – Rainbow Chicken Jobs in Pretoria, Gauteng, South Africa at Trending Talent Solutions

Title: Admin Clerk – FTC 3 Months – Rainbow Chicken

Company: Trending Talent Solutions

Location: Pretoria, Gauteng, South Africa

Purpose of the Role:

• Provide comprehensive administrative support to ensure the smooth operation of the executive office. This role involves performing various administrative tasks to support the executive team.

Key Responsibilities:

Administrative Support

• Manage travel arrangements for executive team and their respective staff groups.
• Screen and direct phone calls, inquiries, and requests, and handle them when appropriate.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Process workflows for purchase orders, capex for laptop orders, claims for approval, recons for approvals.
• File and retrieve documents and reference materials.
• Manage and reconcile expense reports i.e. mileage claims, expense claims, credit card recons etc. for executive team and their respective staff groups.
• Handle confidential information with discretion.

Meeting Coordination

• Assist with the scheduling and organizing of meetings, including booking venues, arranging catering, and preparing agendas.

Communication

• Act as a point of contact among executives, employees, clients, and other external partners.
• Draft and send emails, memos, and other communications on behalf of the executive team.
• Manage information flow in a timely and accurate manner.

Office Management

• Maintain office supplies and equipment, ensuring everything is in working order.
• Organize and maintain the office filing system.
• Provide general administrative support, including mailing, scanning, and copying.
• Meet and greet visitors at all levels of seniority.

Skills:

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and prioritize effectively.
• Discretion and confidentiality.
• Attention to detail and problem-solving skills.

Personal Attributes:

• Professional demeanor and appearance.
• Ability to work independently and as part of a team.
• High level of integrity and reliability.
• Strong interpersonal skills and the ability to build relationships with stakeholders.

Qualifications & Experience:

• Matric.
• A diploma or degree in Business Administration, Office Management, or a related field would be advantageous.
• Proven experience as an administrative assistant or in a similar role, preferably supporting senior executives.

Working Conditions:

• This role may require occasional overtime and flexibility in working hours.
• The position is based in an office environment with standard office equipment.