Overview
Admin Executive Jobs in Singapore, Singapore at Citadel Search
Title: Admin Executive
Company: Citadel Search
Location: Singapore, Singapore
We are looking for an experienced Operations & Admin Executive who will be responsible for managing employee accommodation and providing comprehensive office administrative support. In this role, you will handle end-to-end facilities and administrative functions, ensuring smooth day-to-day operations across accommodation management and office upkeep.
Job Responsibilities
80% Scope
• Manage end-to-end employee accommodation matters, including sourcing condominiums and apartments, coordinating tenancy agreements, and liaising directly with landlords, utilities suppliers, telecommunications vendors, and contractors
• Arrange travel-related logistics for employees, including rental cars, hotel bookings, and air ticket reservations
20% Scope
• Provide general office administrative support, including replenishment of office supplies and overseeing day-to-day office operations
• Track monthly office expenses and verify supplier invoices
• Support CSR Activities including the sourcing and purchase of office items or corporate gifts as required
• Coordinate and organise employee programmes and projects on an ad-hoc basis
Job Requirements
• 3 to 6 years of experience in an administrative, office management, or facilities management role
• Hands-on experience managing expatriate accommodation including tenancy agreements, particularly residential properties such as condominiums, is strongly preferred
• Background in facilities management, including vendor and contractor liaison, is highly advantageous
• Possess a valid Class 3 driving licence as required for on-the-job property viewing with company-issued vehicle
• Strong and proactive individual capable of managing multiple tasks independently
• Good interpersonal skills with the ability to communicate effectively with landlords, vendors, and internal stakeholders
• Proactive and solution-oriented, with strong attention to detail and problem-solving ability
