Overview
Admin Executive – Mandarin Speaker (Open for Fresh Graduate) Jobs in Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at Hebe Beauty Style Malaysia
Title: Admin Executive – Mandarin Speaker (Open for Fresh Graduate)
Company: Hebe Beauty Style Malaysia
Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
Company Description Hebe Beauty Style Malaysia is part of HEBE BEAUTY, an international cosmetics group founded in 2018 and dedicated to redefining beauty standards globally. The company offers meticulously crafted, high-quality beauty essentials designed to be accessible to a broad audience. With a strong presence across Southeast Asia, including Indonesia, Malaysia, Thailand, the Philippines, and Vietnam, HEBE BEAUTY manages a diverse portfolio of brands such as Y.O.U Beauty, barenbliss, Dazzle Me, lavojoy, and GLAMFIX. These brands provide a wide range of cosmetics, skincare, and personal care products that focus on innovation and customer experience. Team members join a fast-growing organization committed to beauty empowerment and delivering exceptional products to a global customer base.
Role Description The Admin Executive position is a full-time, on-site role based in Petaling Jaya. This role is responsible for ensuring smooth daily office operations and supporting both management and employees in a dynamic, fast-paced beauty industry environment.
Job Responsibilities:
Office Administration & Operations
- Manage daily office administration operations, ensuring a smooth and efficient workplace environment.
- Oversee office facilities, including office maintenance, utilities, phone lines, courier services, security, cleaning services, and general office upkeep.
- Manage office assets and equipment, including tracking, maintenance, allocation, and disposal when required.
- Coordinate office renovation, relocation, and improvement projects.
Procurement & Vendor Management
- Handle procurement of office supplies, IT equipment, and other operational needs.
- Liaise with vendors and service providers to ensure timely delivery and quality service.
- Manage vendor relationships and support contract/service arrangements.
Travel & Employee Support
- Coordinate business travel arrangements, including flights, accommodation, and related logistics.
- Manage HQ & Beauty Advisor (BA) uniform issuance and inventory tracking.
- Coordinate name card requests and issuance.
- Support employee onboarding and offboarding processes, including preparation and management of company assets, tools, and equipment.
- Assist with employee accommodation management and related arrangements.
Employee Engagement & HR Operations Support
- Support employee welfare activities, company events, and engagement initiatives.
- Work closely with HRBPs to support HR operations and employee-related initiatives.
- Drive continuous improvement of administrative processes and workflows.
- Prepare reports and documentation related to office operations when required.
- Perform any other tasks or projects assigned by superior or the Company.
Job Requirements
- 0-2 years of experience in office administration, facilities management, or related functions.
- Diploma or Bachelor’s Degree in Business Administration, Management, or any related field.
- Strong organizational skills with excellent attention to detail and time management abilities.
- Ability to multitask, prioritize workload, and work independently in a fast-paced environment.
- Strong communication and interpersonal skills with the ability to liaise with internal stakeholders and external vendors.
- Proficient in English and Mandarin to effectively communicate with our diverse client base and stakeholders (spoken and written).
