Overview
Admin & Finance Assistant Jobs in Singapore, Singapore at Confidential Jobs
Title: Admin & Finance Assistant
Company: Confidential Jobs
Location: Singapore, Singapore
Company Background:
Dopamine Gems is a prestigious high-end jewelry brand based in Singapore, offering a collection of over 200 pieces in stock and expanding to more than 1,000 pieces across both Singapore and Hong Kong. The brand’s exclusive collection showcases world-class pearls, reflecting exceptional quality and strength, with a strong emphasis on superior craftsmanship.
Known for its commitment to luxury and exclusivity, Dopamine Gems does not lend out its products, ensuring a level of rarity and prestige for its clientele. The boutique is situated in a prime location, featuring an opulent interior valued at 1.2 million SGD, complemented by premium furnishings worth over 1 million SGD. The sophisticated design of the space rivals those of major luxury brands, standing out in the industry.
The brand attracts an ultra-elite clientele, including celebrities and politicians, and has garnered attention through high-profile figures such as Fan Bingbing, who serves as the brand ambassador. Additionally, the grand opening of the store was attended by top Singaporean actress Zheng Huiyu, further solidifying Dopamine Gewms’ position in the luxury market. The company offers personalized, high-end services on a 1:1 basis, catering specifically to its select clientele with customized jewelry
Job Responsibilities:
Assist in daily administrative tasks including document management, office supply procurement, equipment maintenance, and office environment management to ensure smooth operations.
Manage visitor reception, meeting room bookings, meeting preparations, and travel support, providing efficient and professional administrative support.
Assist with vendor management, purchase order tracking, invoice processing, and payment processing, ensuring timely and compliant financial transactions.
Support in fixed asset registration, tagging, and inventory management to ensure company asset security.
Coordinate internal events, simple setups, holiday material preparation, and logistics coordination.
Assist with other administrative tasks as assigned by the supervisor, maintaining meticulous and organized work.
Job Requirements:
Bachelor’s degree, preferably in Administration, Business, or related fields.
Approximately 3 years of relevant administrative experience, with basic knowledge in procurement, asset management, or office coordination.
Proficient in both written and spoken English and Mandarin Chinese; able to handle bilingual communication professionally.
Highly organized, detail-oriented, and responsible, with the ability to manage multiple tasks efficiently.
Strong interpersonal and communication skills; capable of working collaboratively across departments.
Proficient in basic office software including Microsoft Word, Excel, Outlook, and Google Workspace tools.
Experience with vendor coordination, inventory management, or simple HR support is a plus.
Comfortable working in a fast-paced, high-standard environment that supports a luxury brand image.
