Overview
Admin & Operations Assistant Jobs in Athens, Attiki, Greece at modulus SA
Title: Admin & Operations Assistant
Company: modulus SA
Location: Athens, Attiki, Greece
Job Description
modulus SA is an innovative telecommunications company headquartered in Athens, Greece, delivering next-generation VoIP telephony services to clients across domestic and international markets since 2012. As one of Greece’s leading VoIP providers, modulus enables businesses across industries to transition to modern, cost-effective communication solution that support remote work and digital agility.
We are looking for a proactive, highly organized and detail-oriented Admin & Operations Assistant to join our team.
In this role, you will support the company’s day-to-day administrative and operational coordination, ensuring smooth office operations, accurate recordkeeping, and structured support across departments. You will act as a central point of contact for internal operational matters, assist with operational improvement initiatives, and contribute to cross-functional projects, helping an efficient, well-organized and scalable working environment.
Key Responsibilities
Administrative & office operations
- Coordinate calendars, meetings, travel arrangements, and scheduling across teams, ensuring effective coordination and time management.
- Maintain, control, and continuously improve administrative records, databases, and filing systems to ensure accuracy and accessibility.
- Serve as a central contact for day-to-day office operations, providing seamless administrative support across the organization.
- Draft and format standard business correspondence and internal communications, ensuring professionalism and consistency.
Procurement, vendor & inventory management
- Take ownership of office and operational procurement processes, including demand tracking, ordering, delivery follow-ups and inventory control.
- Maintain strong relationships with vendors and service providers to ensure service quality and cost efficiency.
- Coordinate vendor contracts, renewals, and service-level documentation in collaboration with other departments.
Employee administrative support
- Maintain employee attendance and shift management systems, ensuring accuracy and timely reporting.
- Serve as a first point of contact for employee administrative queries, benefits coordination, and routine HR-related support.
Document control & compliance
- Maintain structured filing systems for operational, HR, and compliance-related documentation.
- Support version control and document updates.
- Ensure proper access management and retention of records in line with internal policies and regulatory requirements.
Facilities & workplace management
- Coordinate office maintenance requests and equipment servicing.
- Ensure shared spaces are well-organized, fully functional, compliant with safety standards, and welcoming to employees and visitors.
- Coordinate office upgrades or changes as required.
Ticketing & operational request coordination
- Administer and manage internal ticketing or request management systems for administrative, facilities, or operational support requests.
- Ensure tickets are logged, prioritized, tracked and resolved within agreed timelines.
Project, event & cross-functional support
- Provide structured operational support for internal projects, including planning, coordination and progress tracking.
- Assist in the planning and execution of company events and internal initiatives.
Job Requirements
Must have
- Bachelor’s degree in Business Administration or a related field.
- 1-3 years of experience in an administrative, office support, or operations support role.
- Solid understanding of office administration processes and day-to-day operational workflows.
- Strong organizational skills with the ability to manage multiple tasks and deadlines.
- Excellent communication skills in Greek and English (written and verbal).
- Proficiency in Microsoft Office Suite.
- Proactive attitude and reliability.
- Ability to work effectively as part of a team.
Good to have
- Experience supporting procurement activities, vendor coordination, or inventory tracking.
- Experience maintaining records and structured filing systems.
- Exposure to ticketing or internal request management systems.
- Experience in event coordination.
- Familiarity with CRM platforms.
Benefits
- Private health and medical insurance coverage plan for you and your family
- Meal vouchers via Up go for EAT e-card
- Monthly pass for free transportation via OASA
- Access to an online self-improvement and mental health platform
- Opportunities for career growth and training
- A collaborative team environment with modern office amenities
