Admin Senior Jobs in Ho Chi Minh City, Vietnam at Uni Export

Title: Admin Senior

Company: Uni Export

Location: Ho Chi Minh City, Vietnam

About Uni Export:

Uni Export is a leading and pioneering supplier of wood pellets in Vietnam and Asia, with a substantial 19-years experiences.
Operating 5 production plants, we currently deliver a supply of over 500,000 tons of biomass energy, along with 300,000 tons of wood sawdust, wood shavings, wood powder; and more than 18,000 cubic meters of plywood annually. Together with 4 forthcoming expansion projects in the south, central highlands, and northern parts of Vietnam, our total production capacity is anticipated to reach 700,000 MT by 2024 and surpass 1,000,000 MT by 2025 for biomass energy.
Growing with its production capacity coupled with the global demand for sustainability, Uni Export takes the lead in obtaining certifications including SBP, FSC, GGL among others. The company has established a long-term and strong relationship with reputable conglomerates from Europe, Japan, and South Korea to provide green fuel and achieve the common goal of zero emissions.

Responsibilities:

2.1 Office Administration

Manage office supplies, including demand planning, purchasing, inventory control, and cost optimization.
Oversee office assets and facilities, including furniture, printers, electrical appliances, and other office equipment.
Manage pantry operations, including consumable items such as coffee, milk, snacks, beverages, fruit, birthday cakes, and other refreshments; monitor inventory levels and ensure timely replenishment.
Coordinate transportation arrangements, meeting room bookings, and visitor reception when required.
Track vendor invoices, monitor outstanding payments, and process payment requests for administrative procurement activities.

2.2 Documentation & Administrative Support

Prepare administrative documents, internal announcements, and standard templates.
Maintain and organize administrative records, service agreements, and related documentation to ensure proper filing and accessibility.

2.3 Employee Engagement & Internal Events

Support the organization of monthly birthday celebrations, Happy Hour activities, and other employee engagement programs.
Coordinate logistics and administrative arrangements for meetings, training sessions, and internal events.

2.4 Other Responsibilities

Provide administrative support to the Board of Directors and other departments as assigned.
Perform other ad hoc administrative duties to support business operations.

Requirements:

3.1 Education

Bachelor’s degree or College diploma in Business Administration, Office Administration, Management, Economics, or a related field.

3.2 Experience

At least 5 years of experience in an Administrative or Office Administration role.
Experience in managing office supplies, pantry operations, administrative procurement, vendor coordination, and payment documentation is preferred.

3.3 Skills & Competencies

Strong communication and interpersonal skills.
Well-organized, detail-oriented, and proactive.
Good time management and multitasking abilities.
Proficient in Microsoft Office applications, especially Word and Excel.
High level of integrity, responsibility, and accountability.
Ability to work independently as well as collaboratively in a fast-paced environment.

Working location and hours:

Location: Floor 2, Master Building, 41-43 Tran Cao Van Street, District 3, Ho Chi Minh City, Vietnam
Time: Mon-Fri (8.00 AM – 5.00 PM) & Sat (8.00 AM – 12.00 PM – WFH available)

Benefits:

HR Hired