Overview
ADMIN STAFF Jobs in Manila, National Capital Region, Philippines at Bank of the Philippine Islands (BPI)
Title: ADMIN STAFF
Company: Bank of the Philippine Islands (BPI)
Location: Manila, National Capital Region, Philippines
The Service Staff is primarily responsible for the day-to-day administrative support to all operating departments under IT Group. They are expected to provide coordination and cooperation between department functions and ensures the effective running of workplace by managing schedules, generating reports and contribute to the automation of current processes to be more efficient in monitoring activities and transactions.
Responsibilities
Operational Support
Records and monitor invoices for processing and requests for BPI official receipts
Facilitates the collection of accounts receivables from BPI subsidiaries and IT group employees
Safekeeps documents
Monitors and controls all IT contracts
Requests for OPEX payment received from vendors
Prepares and requests for accrual booking monthly
Consolidates all IT training records
Monitors of office supplies and inventory of machines
Manages meeting rooms, updates seat plan and provides workstation support
Transcribes meeting minutes
Vendor Accreditation
Ensures that accreditation requests for new and current vendors are processed in a timely manner
Manages the accreditation of current vendors by monitoring the expiration date and making sure that the IT proponent is informed
Monitors the vendor’s performance to aid the IT proponent in making an informed decision to renew the vendor or not
Produces the vendor accreditation report on a bi-monthly basis
Maintains the vendor accreditation database
Contracts Management
Ensures that all IT contracts and their respective supporting documents (physical and softcopy) are recorded and indexed as per the approved process
Maintains all ISG contracts (physical and softcopy) for safekeeping
Proactively monitors and controls the status of all ISG contracts (physical and softcopy) and ensure archiving based on the prescribed retention policy
Maintains the contracts database
Staff Augmentation Management
Processes the resource requests from IT proponents to ensure that the Bank’s digital initiatives are adequately staffed
Liaises between the vendors and IT for resource requirements and expectations
Schedules interviews between the vendor and the IT proponent
Processes the work orders and on-boarding for the accepted candidates
Ensures that asset management is informed of any incoming staff
Monitors the expiration of staff augmentation resources and ensure that the IT proponent is informed General
Manages and administers request through the prescribed work tools for his department
Performs other functions as may be assigned by the supervising head
Qualifications
Must have a Bachelor’s degree in Business Administration, IT, Computer Science, Engineering, or other related Management courses
Open to Fresh graduate or with at least 1-2 years of employment experience
Has experience in basic office procedures, business processes and concepts
Has the ability to plan or prioritize activities.
Excellent Management of Job Behavior
Must have high standards in work completion
Must posses honesty and dignity
Has the ability to maintain composure, objectivity and effectiveness under pressure and opposition emanating from internal or external environment
Has the ability to manifest self-discipline to productive use of time and resources of the company as mandated in the office rules and policy issuance / pronouncements
Must have excellent oral and written English communication skill
Work Set-up: Hybrid
Work Location: Makati
