Overview
Admin Supervisor Jobs in Binh Duong, Vietnam at XP Power
Title: Admin Supervisor
Company: XP Power
Location: Binh Duong, Vietnam
Job Description
1. Office management
- Oversee reception activities, manage meeting room scheduling, including welcoming visitors, managing phone calls and meeting rooms.
- Manage uniform issuance and re-issuance in accordance with company policy. Uniform ordering, stock control, size management, and distribution schedules.
- Work as key member and primary coordinator in organizing and management activities town hall meeting, employees birthday
- Manage incoming and outgoing correspondence and deliveries.
- Schedule and manage company vehicle usage and maintenance, ensure transportation availability (company shuttle bus, Taxi or grab…) for staff and guests.
- Manage medical staff, medical supplies, and the procurement of medicines and first-aid equipment.
- Coordinate annual health check-ups for all employees.
- Other office related services & tasks.
- Administration expense management
- Prepare budgets and forecasts for administration costs.
- Track, monitor, and report Administration expenses.
- Expatriate document management
- Manage visa applications, work permits, temporary residence card (TRC) and other legal documentation for expatriate employees.
- Ensure compliance with local laws and regulations related to expatriates.
- Act as the primary point of contact for expat-related administrative queries.
- Managing Canteen
- Supervise canteen operations and ensure vendor compliance with food safety, hygiene, and service standards.
- Control expense, optimize spending, check monthly invoices and manage payment processes.
- Maintain cleanliness and orderliness of the canteen area.
- Team Supervision
- Supervise and guide admin staff or assistants (if any).
- Ensure admin processes comply with internal procedures, ISO, audit, and safety requirements.
- Propose improvements (Kaizen) to enhance efficiency, cost control, and service quality.
Qualifications
- 3–5 years of experience in the same level in company >700 headcount
- Good English communication skills and a professional manner.
- Experience supporting logistics and administrative functions.
- Ability to work under pressure.
- Proactive, careful, and detail-oriented working style.
