Overview
Administration Assistant Jobs in Hong Kong, Hong Kong SAR at The Hong Kong Jockey Club
Title: Administration Assistant
Company: The Hong Kong Jockey Club
Location: Hong Kong, Hong Kong SAR
The Department
The primary purpose of this role is to provide and maintain administrative support to SPCM in order to deliver effective and efficiency day-to-day strategic procurement and commercial management services of Property projects.
The Job
You will:
Deliver effective and efficiency administrative support to strategic procurement and commercial management services for day-to-day services to enable the team to meet individual project milestones on time, cost & quality
Liaise effectively with functional departments like Property, Finance, and User Departments so as to comply with the Club’s governance and process
Coordinate clerical, administrative, payment approval, and pre- and post-contract administrative tasks for construction projects in Hong Kong
Provide administrative and clerical support for construction projects, including pre-contract activities (e.g., arranging Zoom meetings, tender briefings, interviews, webinars) and post-contract tasks (e.g., document circulation, registration, filing, scanning)
Support construction projects with clerical tasks, including meeting arrangements, tender briefings, document management, correspondence, and data entry
Process payments, variation orders, and handle ad-hoc projects as assigned
About You
You should have:
Bachelor’s degree in business studies or related field
Minimum of 5 years’ administrative experience, preferably with a client, consultancy, or contractor in the construction industry
Proficient in MS Office (Word, Excel, PowerPoint) and Chinese word processing; experience with Financial Accounting and Supply Chain Systems (FASC) is an advantage
Strong communication and interpersonal skills in English and Cantonese; proficiency in Mandarin is a plus
Detail-oriented with high accuracy, strong organizational skills, self-motivation, and a sense of responsibility
Terms of Employment
The level of appointment will be commensurate with qualification and experience.
Enquiries
We are an equal opportunity employer. Personal data provided by job applicants will be used strictly in accordance with the Club’s notice to employees and prospective employees relating to the Personal Data (Privacy) Ordinance. A copy of which will be provided immediately upon request.
