Overview
Administration Assistant Jobs in Hong Kong, Hong Kong SAR at Hong Kong Center for Construction Robotics
Title: Administration Assistant
Company: Hong Kong Center for Construction Robotics
Location: Hong Kong, Hong Kong SAR
Position Overview
The Administrative Assistant will support the Centre’s daily administrative operations, including facility and asset management, IT support coordination, logistics arrangements, and vendor management. The ideal candidate is organized, proactive, and service-oriented, with strong communication skills and the ability to manage multiple priorities in a professional and efficient manner.
Key Responsibilities
Facilities and Workplace Management
- Coordinate and execute procurement and tendering processes for designated projects.
- Manage the maintenance, servicing, upgrading, and vendor coordination of the Centre’s facilities and equipment.
- Coordinate and follow up on facility-related matters to ensure smooth operations.
- Oversee cleaning services and maintain effective communication and coordination with service providers.
Logistics and Administrative Support
- Manage the procurement and inventory of office supplies and operational materials.
- Coordinate local and cross-border logistics, courier, and transportation arrangements.
- Arrange transportation bookings and vehicle reservations.
- Provide administrative support for management and visitors.
IT Support Coordination
- Assist with day-to-day IT-related matters.
- Coordinate and follow up on staff onboarding support, computer setup and reinstallation, user account configuration, and other technical support requests.
- Manage software installation, updates, and licensing for Centre equipment.
- Provide audiovisual and technical support for events, meetings, and venue activities.
Asset Management
- Maintain records of fixed assets, including registration, inventory checks, record updates, and asset administration.
- Manage office supplies, consumables, and operational materials to ensure adequate stock levels and smooth daily operations.
- Coordinate staff requests for office equipment, consumables, and accessories.
- Maintain accurate asset records and documentation.
- Follow up on facility and operational matters to ensure timely support and resolution.
Requirements
- Bachelor’s degree or above in any discipline.
- 0-2 years of relevant working experience. Candidates with experience in administration, facilities management, procurement, operations, or related fields will be an advantage.
- Basic IT knowledge and technical support experience are preferred.
- Excellent written and spoken Chinese and English.
- Fluent in Mandarin, Cantonese, and English.
- Detail-oriented, well-organized, and able to work with a high level of accuracy.
- Proactive, self-motivated, and a strong team player.
What You Gain
- Comprehensive staff benefits offered by The Hong Kong University of Science and Technology (HKUST).
- A collaborative and dynamic working environment with opportunities for professional growth and development.
崗位簡介
本崗位負責中心日常行政運作、設施及資產管理、IT支援協調、物流安排及供應商管理等工作。受聘者應具備良好的組織策劃能力、溝通協調能力及服務意識，能獨立處理多項工作並有效管理優先次序，致力維持中心專業、高效及優質的工作環境。
核心職責
中心場地設施及環境管理
- 統籌及執行指定項目的採購及招標工作。
- 負責中心設施及設備的維修、保養、升級及供應商管理工作。
- 協調及跟進場地設施相關事宜。
- 管理中心清潔服務，與清潔人員保持有效溝通與協調。
物流服務安排
- 負責中心物資的訂購及管理工作。
- 統籌本地及跨境物流、快遞及運輸安排。
- 負責交通及車輛預約安排。
- 為管理層及訪客提供行政支援。
IT 支援工作
- 協助處理資訊科技相關事宜。
- 協調及跟進員工設置、電腦安裝及重裝、帳戶配置等技術支援工作。
- 管理中心設備的軟件安裝、更新及授權事宜。
- 為中心活動、會議及場地提供影音系統的技術支援。
- 參與網絡安全相關會議及工作。
資產管理
- 負責中心固定資產的登記、盤點、記錄更新及管理工作。
- 管理中心日常營運物資、消耗品及設施用品，確保庫存充足及運作順暢。
- 統籌及處理員工對辦公設備、耗材及配件的需求。
- 負責中心資產管理及記錄維護工作。
- 跟進單位設施及運營相關事宜，確保獲得及時支援。
其他職責
- 與不同部門及持份者保持緊密合作，推動中心日常運作及項目順利執行。
- 完成上級指派的其他行政、營運及支援工作。
崗位要求
- 本科及以上學歷，專業不限
- 0–2 年實務經驗；具有行政、設施管理、採購、營運或相關工作經驗者優先。
- 熟悉Microsoft Office軟件操作。
- 具備基本IT知識及設備支援經驗者優先。
- 中英文讀寫流利，國語、粵語、英語三語口說溝通順暢
- 工作細緻嚴謹，具備優秀溝通協調能力
- 工作主動積極，具備良好團隊協作意識
你將收穫
- 具競爭力的薪酬，享有香港科技大學職工全套福利
