Overview
Administration Assistant – Block Property Management Jobs in Cardiff, Wales, UK at Redmore Recruitment limited
Coordinator / Administrator
Interested in learning more about this job Scroll down and find out what skills, experience and educational qualifications are needed.
Cardiff
Monday to Friday 9am – 5:30pm
Salary £25,395
Employee Bonus Pack
Our client based in Cardiff are growing and looking for a new team member to assist and support the Property Block Management team. This is a varied role where you will be the initial point of contact for internal and third parties, whilst upkeeping records for traceability.
Skills and Abilities:
A background in property is desired, or an understanding and passion for the industry. (From a background working for a conveyancing firm, property/ block management an estate agent or letting agent)
· Great telephone manner
· IT Skills
· The ability to change tasks as needed
· Organisation and planning
· The ability to prioritise tasks
· Good numeracy and literacy skills
· The ability to take instruction and turn it into action
Key responsibilities:
Main Role
· Provide point of contact with Solicitors in provision of Sales Pack
· Place Insurance on blocks we are company secretary on (ensuring all relevant information is supplied)
· Updating Annual Returns and acting as Company Secretary for blocks under management
· Coordinating insurance of information
· Tracking sales progress and recording completions of sales by updating systems
· Issuing welcome
communication
to new homeowners
· Arranging Block Manager’s site inspections as they arise
· Be the initial point of contact for all block management issues and liaise with directors and leaseholders when required
· Liaise with contractors and our in-house maintenance team for quotes, to organise works and coordinate access
· Review, complete and action audits on all aspects of block management
· Log details of insurance claims and liaise with insurers
· Monitor and maintain the compliance register, ensuring that certificates and accreditations are kept up to date and any actions are communicated to the Block Managers
· Produce letters and reports
· Chase service charges and ground rent arrears and taking payments from leaseholders where accounts require additional support
· Handle emergency out of hours calls (placed on a rota with other members of the team)
Title: Administration Assistant – Block Property Management
Company: Redmore Recruitment limited
Location: Cardiff, Wales, UK
Category: Administrative/Clerical (Office Administrator/ Coordinator)
