Overview
Administration Coordinator- 12 Months Contract (Arabic Speaker) Jobs in Sharjah Emirate, United Arab Emirates at Transguard Workforce Solutions
Title: Administration Coordinator- 12 Months Contract (Arabic Speaker)
Company: Transguard Workforce Solutions
Location: Sharjah Emirate, United Arab Emirates
Transguard Workforce Solutions is the UAE’s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.
We are currently recruiting for an Administration Coordinator- 12 Months Contract (Arabic Speaker) for our client to be based out of their Sharjah Office
Purpose-
The Administrative Coordinator is primarily responsible for managing and overseeing administrative tasks related to stakeholders, such as Security Pass Department, Immigration , and the various vendors who provide services on day to day operations. The admin coordinator’s role also extends support to the Public Relations Officer by acting as liaison between employees, guests and vendors, and collecting and preparing the necessary documents required for the business demands and applying them to APMS & FDRA portal where required.
a) Help PRO in processing Security Pass, ADP & Employees visa’s
b) Collect Passes, ADP & Passport from the respective departments and handover
to the site superintendent.
c) Collect, verify & process invoice on time
d) Build & maintain good relationship with various departments (Pass, ADP, IT,
Asset Management & finance) for the purpose of processing security passes and
visas
e) Support the site manager for the enhancement of the site status.
Responsibility-
Liaise with vendors and contractors in collecting and preparing documents related to security passes.
Typing and processing applications for different purposes as required.
Arrange Material Passes also for Contractors.
Arrange temporary gate pass for the vehicle and personals.
Renew fleets Airside Work Permits before its expiry.
Apply Airport Driving permits where required (including contractors).
Apply new residency for the new staff & renew the residency of existing staff.
Maintain and organize all documents related to Staff visas, security passes, work permits, etc.
Support site manager/ superintendent by prepare shift roster and Leave Plans.
Maintain a traceable inventory for the consumables (PPE, consumables for pantry etc.)
Process invoices where required.
Share shift roster & verified timesheet with manpower supplier including bp HR.
Take the lead of managing events / meetings, keeping the notice boards neat and updated.
Be focused on HSSE activities like Report PI/NM, monthly HSSE meetings & developing meeting minutes.
Support ATM for closing meeting action items timely.
Skills-
At least 1 year experience in similar job with strong experience with government organizations
Completion of secondary education + a Diploma Excellent networking and interpersonal skills.
Good knowledge of written and spoken English & Arabic is a must.
Valid Driving License.
Good computer skills (Word, Excel).
