Overview
Administration Executive Jobs in Shah Alam, Selangor, Malaysia at NS BlueScope
Title: Administration Executive
Company: NS BlueScope
Location: Shah Alam, Selangor, Malaysia
You play a critical role in supporting the business by ensuring efficient and professional execution of administrative functions.
What You’ll Do
Office Administration & Governance
Lead and manage office administrative functions including vendor coordination, documentation control, office supplies, and facilities management.
Liaise with related department on office & plant maintenance, safety, regulatory compliance matters, and administrative-related purchasing.
Executive & Departmental Support
Provide high-level administrative support to NS BlueScope Management Team (CPLT/ CMT/ LMT).
Prepare reports, presentation materials, and official correspondences on behalf of management if required.
Manage logistics arrangement for leadership and project teams as required.
Meeting & Facilities Coordination
Oversee booking, preparation, and setup of meeting rooms, equipment, and catering for internal and external meetings.
Maintain inventory and manage stock levels office essentials.
Compliance & Documentation
Ensure company administrative processes comply with corporate policies and local statutory requirements.
Monitor and track contracts, leases, and service agreements.
Support recordkeeping for audits, health & safety, HR, and corporate governance requirements.
Stakeholder Engagement
Act as a liaison point for internal departments and external vendors.
Proactively support HR, HSE, and cross-functional initiatives.
Ensure adherence to all Company’s principles and policies.
What You Need To Succeed
Diploma or Degree in Business Administration, Management, or any related disciplines.
At least 2 years of experience in administrative or executive assistant role.
Strong organizational, coordination, and documentation skills.
Excellent interpersonal and communication skills in relationship & stakeholder management.
Well verse is both Bahasa Malaysia and English language; written and verbal.
At NS BlueScope our success comes from our people. We choose to treat each other with trust and respect. We understand that the range of perspectives that result from having a diverse and inclusive workplace will strengthen NS BlueScope’s capability for continued and sustained business success.
