Overview
Administration Officer Jobs in Abu Dhabi, UAE/Dubai at KBR, Inc.
Roles and responsibilities
A Senior Administration Officer is a senior-level position within anorganization, responsible for overseeing a variety ofadministrative functions and ensuring the smooth operation ofday-to-day activities. This role is integral to supportingorganizational efficiency, managing office operations, andcoordinating administrative tasks that enable other departments andstaff members to perform effectively. Senior Administration Officers often supervise junior administrative staff andcollaborate with different departments to implement policies,procedures, and systems that enhance theworkplace.
Core Responsibilities:
Officeand Administrative Management:
Oversee theday-to-day administrative operations of the office, ensuring smoothfunctioning.
Coordinate office supplies,equipment, and resources to ensure that staff have what they needto perform their duties.
Manage officeinfrastructure, including facilities, utilities, and maintenanceschedules.
Organize and maintain officerecords, ensuring that all documents are stored and handledaccording to companypolicies.
Team Leadership
and Supervision:
Supervisejunior administrative staff, including administrative assistants,clerks, and office coordinators.
Provideguidance and training to team members, ensuring that they followcompany protocols and standards.
Delegateadministrative tasks and monitor their completion, ensuring thatall deadlines are met.
Conduct performanceevaluations and provide feedback to team members to support theirdevelopment.
Schedulingand Calendar Management:
Manage thescheduling of meetings, appointments, and events for seniormanagement or department heads.
Ensure thatmeeting rooms and conference facilities are booked and prepared asneeded.
Prioritize meetings and appointments,resolving scheduling conflicts and adjusting asnecessary.
Communicationand Correspondence:
Serveas the primary point of contact for internal and externalcommunication, including emails, phone calls, and physicalmail.
Draft, proofread, and send officialcommunications, reports, memos, and othercorrespondence.
Ensure that messages andinformation are communicated effectively between departments andwith externalstakeholders.
Document Preparation and Management:
Prepare,review, and format reports, presentations, and other documents forsenior
leadership
.
Ensure that all documentsare accurately recorded, filed, and easily accessible for futurereference.
Maintain confidentiality whendealing with sensitive or proprietaryinformation.
Financialand Budgetary Support:
Assist withbudgeting, financial reporting, and administrative cost trackingfor the department or organization.
Processinvoices, purchase orders, and expenses, ensuring they are handledin a timely and accurate manner.
Monitorexpenditures and assist in managing the administrative budget toensure costefficiency.
Eventand Travel Coordination:
Organizecompany events, conferences, and meetings, including logistics,catering, and venue arrangements.
Coordinatebusiness travel for executives and staff, handling flight bookings,accommodation, and transportation.
Ensure thatall travel arrangements are in line with company policies andbu…
Title: Administration Officer
Company: KBR, Inc.
Location: Abu Dhabi, UAE/Dubai
Category: Administrative/Clerical, Management
