Overview
Administrative Assistant 1 Jobs in Albuquerque, NM at New Mexico Courts
Administrative Office of the Courts
Business Unit: 23200
Administrative Assistant 1 #10115361-23200, Full-Time, Term, in Albuquerque, NM
# of Positions: 1
Opening Date: 03-04-2025 – Close Date: 03-18-2025
Job Pay Range: FF: $17.006 – $34.013 per hour OR $35,372 – $70,747 annually
Target Pay Range/Rate: $17.100 per hour OR $35,568 annually
The Second Judicial District Court is recruiting for a full-time, term, Administrative Assistant 1 position #10115361-23200 for the Court Reporters and Monitors Division in Albuquerque, New Mexico. The working days/hours are Monday through Friday 8:00 a.m. – 5:00 p.m. (subject to change or as assigned). GENERAL STATEMENT OF DUTIES: Acting under direct supervision performs clerical or administrative duties and assists the public. This position is assigned to the Domestic Relations Division. Finalist(s) may be subject to criminal background checks.
EXAMPLES OF JOB DUTIES
The Administrative Assistant 1 is responsible for providing clerical and administrative support.
Prepares documents, performs data entry, electronically files documents, makes copies and mails or disseminates records.
Serve as a Court Monitor, attend court proceedings and ensure there is an audible recording of judicial proceedings, and receive and maintain court exhibits.
Maintains a docket or calendar of deadlines and appointments.
Manages and coordinates the timely processing of documents, correspondence, and records.
Manages and tracks information and data using electronic databases.
Manages and routes files and information to appropriate destination.
Answers telephones, provides customer service, and greets visitors.
Provides support to judges and staff, and coordinates and schedules meeting, facilities, training testing, vehicles, travel, staff, video conferencing, and teleconferences.
Takes minutes and provides support to facilitator committees, and staff.
Compiles and prepares statistical reports or analysis.
May act as site coordinator to coordinate services with outside vendors.
Receipts, balances, reconciles and distributes incoming monies.
Orders supplies and ensures equipment is maintained.
Performs records maintenance and management to include the retention or destruction of records.
May assist in the courtroom or with court programs.
Other duties as assigned.
COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate knowledge of customer service practices; establishing priorities and meetings deadlines; managing multiple projects concurrently; preparing and organizing documents and correspondence precisely; maintaining accurate files and records.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver’s license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.
This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed.
BENEFITS
Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
State paid life insurance, supplemental and dependent life insurance
Optional flexible spending accounts for medical, day-care, and travel expenses
Paid time off, up to eight (8) weeks
Paid time off and retirement buyback
Eleven (11) paid holidays
Up to 12 weeks of paid parental leave
Deferred Compensation 457(b) plan
Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
Flexible work schedules and alternative work locations*
Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
Bilingual compensation*
Training and career development opportunities
Higher education opportunities, educational leave, and tuition reimbursement
May qualify for the Public Service Loan Forgiveness Program (PSLF)
May receive overtime holiday or shift differential pay*
May receive physical fitness leave*
*These benefits vary by job classification or need*
QUALIFICATIONS
Education: A high school diploma or GED.
Education Substitution: None.
Experience: Two (2) years of experience in a secretarial, clerical or related field.
Experience: Two (2) years of experience in a secretarial, clerical or related field.
TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form and proof of education to [email protected] or to the following address:
STATE OF NEW MEXICO
SECOND JUDICIAL DISTRICT COURT
HUMAN RESOURCE OFFICE
400 Lomas Blvd. NW (Third Floor/Room 325)
Albuquerque, NM 87102
PROOF OF EDUCATION IS REQUIRED
EQUAL OPPORTUNITY EMPLOYER
Title: Administrative Assistant 1
Company: New Mexico Courts
Location: Albuquerque, NM
