Overview
Administrative Assistant Jobs in Nairobi County, Kenya at Forbes Marshall
Title: Administrative Assistant
Company: Forbes Marshall
Location: Nairobi County, Kenya
About the Company
For over 75 years, Forbes Marshall has been a leader in delivering innovative products and services that help industries worldwide enhance their manufacturing processes and achieve superior energy efficiency. As global industries face the challenges of the climate crisis, the emphasis on sustainable growth with reduced carbon emissions has never been more vital. Drawing on decades of engineering expertise, Forbes Marshall provides practical, long-term solutions that empower businesses to operate more responsibly, cut down energy usage, and improve overall process efficiency. Our commitment to sustainability is reflected in the impact we make we help our customers reduce fuel expenses by up to 1.5% annually, significantly transforming their energy footprint, and cutting down 122,000 tonnes of CO2 emissions each year. We also contribute to water conservation by saving ten million liters per hour and ensure operational uptime that surpasses industry standards. At the heart of our mission is a dedication to customer partnerships, high ethical standards, and community support through initiatives in healthcare, education, and women’s empowerment. Forbes Marshall has a global presence in 18 countries. They have operations and serve customers across various regions, including India, Southeast Asia, and other parts of the world, reflecting their commitment to providing energy conservation and process efficiency solutions worldwide.
About the Role
The member will be part of the Forbes Marshall Kenya team and will play an integral role in supporting administrative, finance, and operational activities at the branch level. The role offers exposure to working with members in India and other international entities, contributing to smooth and effective branch operations.
Responsibilities
- Play an active role in the smooth day-to-day functioning of the Kenya office by handling routine administrative tasks and supporting general office activities in an organized and professional manner.
- Contribute to finance and accounting activities through invoice recording, documentation, and basic reconciliations, while supporting statutory and internal reporting with guidance from the Head Office.
- Be involved in order-related activities such as order entry, documentation, invoicing, and tracking of materials to help ensure timely delivery to customers.
- Maintain accurate records and documentation, and contribute to internal processes linked to compliance, reporting, and audit requirements.
- Support vendor and client-related activities including invoice sharing, payment records, and follow-ups as part of regular office operations.
- Provide day-to-day administrative support for payroll processing, member records, insurance documentation, and staff expense claims.
- Handle travel arrangements, accommodation bookings, banking-related tasks, and provide support for customer events and exhibitions when required.
- Engage with members in India and other international offices, gaining exposure to regional and global ways of working within Forbes Marshall.
Qualifications
- A bachelor’s degree in accounting, Finance, Commerce, Business Administration, or Management. Candidates with a strong accounting or finance orientation will be well suited to this role.
- 4 – 8 years of relevant experience in roles involving accounts, finance support, office administration, or branch-level operations within a structured corporate environment.
- Practical exposure to invoice processing, documentation, record maintenance, and basic reconciliations, with an appreciation for accuracy and timely follow-through.
- Familiarity with office administration and day-to-day branch activities, including handling documentation and supporting internal processes.
- Comfort in working with numbers, reports, and financial data, supported by a methodical and detail-conscious approach.
- Sound organizational skills, with the ability to manage routine responsibilities, meet timelines, and maintain consistency in execution.
- Clear and professional communication skills, enabling effective interaction with internal members, vendors, and service partners.
- Openness to working with members in India and other international offices, and comfort in following standardized organizational processes.
- A dependable and conscientious work style, with readiness to take ownership of assigned activities.
- A genuine interest in learning and building broader exposure across finance, administration, and branch operations within Forbes Marshall.
- Why Join Forbes Marshall?
Joining Forbes Marshall means becoming part of a legacy that spans over 75 years of engineering excellence and innovation. Here, you are not just a member of a workforce; you are a valued part of a close-knit community dedicated to making a real impact. At Forbes Marshall, every member is empowered to contribute to meaningful solutions, grow professionally, and be part of a mission that goes beyond business success to prioritise sustainability and operational excellence.
- Personal and Professional Growth
At Forbes Marshall, we focus on the growth and development of our members. You will gain valuable experience through engaging projects, exposure to advanced industry practices, and access to training and skill development opportunities. Our culture promotes continuous learning, collaboration, and innovation, allowing members to reach their full potential and enhance their expertise. Your work will be recognised, and your professional skills will grow in line with industry standards.
- A Commitment to Sustainability and Purpose
Forbes Marshall is dedicated to helping industries operate more efficiently and responsibly providing benefits. As a member of our team, you will contribute to projects that support energy efficiency and sustainability, helping customers reduce their carbon footprint and improve their operational practices. This role offers an opportunity to align your professional journey with a purpose-driven mission, contributing to the larger goal of creating a more sustainable future.
- A Culture of Collaboration
Collaboration is at the heart of our work environment. Members work together with teams across functions, fostering an atmosphere where knowledge sharing and teamwork, drive success. You will join a team of dedicated professionals who value each other’s contributions and are committed to achieving excellence together.
Values We Wish for You to Experience
At Forbes Marshall, our core values shape our culture and guide our actions. They define how we work, collaborate, and contribute to the success of our team and community.
INTEGRITY– Energising Self
- Ethics: Fair and Honest
- Ownership: I Own the Result
- Candour: Speak Up
FAMILY SPIRIT – Energising Members
- Generosity and Collaboration: Care, Respect, and Contributing to the performance of other teams along with their own
- Freedom: Do it
- Accountability: Answer to the Team
EXCELLENCE – Energising Customers
- Quality: In All We Do
- Innovation: Try Something New
- Add Value: Deliver Customer Benefits
GOOD CITIZENSHIP – Energising Communities
- Sustainability: Business, Environment, Society
- Diversity: Ideas, People, Worldwide
- Inclusive: Equal Opportunity
At Forbes Marshall, members are not just part of a team; they are part of a mission focused on delivering impactful solutions and promoting sustainability. Here, you will find more than just a career; you will find an opportunity to grow, collaborate, and make a meaningful difference in your work and the community.
