Overview
Administrative Assistant Jobs in Feasterville-Trevose, PA at Insight Global
Title: Administrative Assistant
Company: Insight Global
Location: Feasterville-Trevose, PA
Position Summary
Insight Global is seeking a highly organized and dependable Administrative Assistant / Office Coordinator to support daily office operations and company leadership. This role is ideal for someone who enjoys a variety of responsibilities, thrives in a team-oriented environment, and can effectively balance administrative, organizational, and office management duties.
The successful candidate will play a key role in maintaining office efficiency, supporting meetings, managing communications, and assisting with general operational tasks.
Key Responsibilities
- Provide administrative support to company leadership and staff.
- Draft, edit, and distribute professional correspondence, including letters, emails, and reports.
- Attend meetings, take detailed notes, and prepare summaries and action items.
- Assist with office management and day-to-day administrative operations.
- Manage and maintain electronic and paper records and documentation.
- Coordinate schedules, meeting logistics, and office communications.
- Support billing and timekeeping processes utilizing QuickBooks and time-tracking software.
- Organize and prepare engineering and surveying plans and project documents.
- Perform occasional local errands, including delivering documents and project materials.
- Assist with special projects and additional administrative duties as assigned.
Qualifications
- Previous administrative assistant, office coordinator, executive assistant, or office management experience preferred.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite (Word, Outlook, Excel).
- Experience with QuickBooks or similar accounting software preferred.
- Ability to manage multiple priorities and work independently.
- Professional, reliable, and team-oriented attitude.
- Valid driver’s license and reliable transportation for occasional local deliveries.
Preferred Attributes
- Self-motivated and dependable with a strong work ethic.
- Comfortable working in a relaxed, family-oriented office environment.
- Willingness to support a variety of administrative and operational tasks.
- Positive attitude and ability to interact professionally with employees, clients, and vendors.
