Overview
Administrative Assistant Jobs in Pearl River, NY at Lumos Recruit
Title: Administrative Assistant
Company: Lumos Recruit
Location: Pearl River, NY
At Lumos, we match Accounting, Financial, HR, IT, and Administrative professionals with solid career growth opportunities. Apply with Lumos and we will be your personal representative! We will promote your strengths and help prepare you for your interview by supplying you with key information about our client.
Why work for my client?
- Stable, reputable financial services firm that has been in business for years and continues to grow.
- A clean, modern office in a great location near restaurants and other amenities.
- An enjoyable, team-oriented work environment with a friendly and helpful staff.
- An outstanding company culture that is inclusive and diverse.
- In office Tuesday, Wednesday, Thursday from 9am-6pm
Responsibilities:
- Handling office tasks such as filing, generating reports, preparing presentations, and maintaining records
- Scheduling and coordinating meetings, appointments, and travel arrangements, ensuring no conflicts
- Answering phones, emails, and mail, directing inquiries to the appropriate personnel, and providing professional assistance to clients and staff
- Managing office supplies, coordinating orders, and overseeing facilities-related projects
- Supporting Human Resources functions, including new hire orientation, employee record keeping, and credentialing follow-ups
- Maintaining confidentiality and handling sensitive information with discretion
Skills and Competencies:
- Organizational and multitasking abilities to manage several projects simultaneously
- Communication skills, both verbal and written, for interacting with staff, clients, and management
- Attention to detail and accuracy in completing tasks
- Proficiency with office software (e.g., Microsoft Office, email systems) and general computer literacy
- Problem-solving and project management skills to handle unexpected challenges and coordinate office activities
- Professionalism and interpersonal skills to maintain a positive work environment and support team collaboration
