Overview
Administrative Assistant Jobs in Winter Springs, FL at TrueNorth Medical Physics
Job Summary
TrueNorth Medical Physics was founded in 2022 by medical physicists with the goal of being an independent company focused on following science, answering the true needs of clinics and their patients, and supporting the team helping to bring those goals to life.
Our new Administrative Assistant will be an entry-level position supporting TrueNorth’s People Operations, Operations, and Services functions. This position is responsible for coordinating schedules, supporting credentialing activities, maintaining shared information and calendars, processing routine administrative requests, and helping ensure that internal and client-facing tasks are completed accurately and on time. The primary points of contact will be our People Ops Manager and our Business Administrator, but communication with the rest of the TrueNorth team will be necessary. Fortunately, everyone on our team is welcoming, supportive, and does everything in their power to make sure everyone is comfortable and successful.
This remote position is based in the Winter Springs, FL area to assist with shipping our local assets and collect the mail up to three times a week.
Who is Successful at TrueNorth?
Our goal is to chart a better path for our industry, and we’re seeking like-minded people to help us find that path. We’ve taken to calling those people “TrueNorthers.” A successful TrueNorther works and communicates well with others, seeks continued personal growth, and supports the personal growth of the rest of the team. They also seek to do the right thing, while remembering that charting a better path can be fun, too.
Essential Duties and Responsibilities
- Answer and appropriately route incoming TrueNorth phone calls.
- Schedule client, candidate, and employee meetings as requested.
- Update and maintain shared calendars as requested.
- Assist with purchase order process.
- Process and route incoming invoices for payment as needed.
- Organize and maintain SharePoint folders, files, and permissions.
- Assist with administrative projects and process improvement initiatives.
- Assist with employee credentialing.
- Assist with recruitment lifecycle as needed.
- Process signatures as requested.
- Assist with maintaining accurate employee records.
- Assist with tracking and ordering TrueNorth materials, swag, and gifts.
Required Qualifications
- High school diploma or equivalent required.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks, deadlines, and requests at the same time.
- Strong written and verbal communication skills.
- Comfortable communicating with employees, candidates, clients, and external partners.
- Ability to handle confidential and sensitive information appropriately.
- Experience using Microsoft 365, Excel, Teams, and SharePoint.
- Ability to work independently while knowing when to seek guidance.
Benefits
- Insurance: Health covered at 85-100%, 90% of dental and vision. Life, short-term and long-term disability insurances are covered in full.
- 401K Contributions: TrueNorth contributes 5% of your earned income to your 401k and you’re vested immediately.
- A professional and development budget and expense flexibility allowing you to keep your own points and miles.
- Generous PTO and seven paid holidays.
- Cell phone stipend of $100 / month
- Profit sharing twice a year
Pay: $55,000.00 – $65,000.00 per year
Ability to Commute:
- Winter Springs, FL 32708 (Required)
Work Location: Remote
Title: Administrative Assistant
Company: TrueNorth Medical Physics
Location: Winter Springs, FL
Category:
