Overview
Administrative Assistant Jobs in Taylor, TX at Safety Worxs, LLC
Title: Administrative Assistant
Company: Safety Worxs, LLC
Location: Taylor, TX
Safety Worxs is seeking a detail-oriented, Spanish-English bilingual Administrative Assistant with previous customer service skills to join our on-site construction team in Taylor, TX. This role requires a proactive professional who thrives in a fast-paced environment, managing high-volumes of data entry, and office assistance. The ideal candidate will have strong organizational skills, impeccable attention to detail, excellent communication abilities, and proficiency in Microsoft Excel.
Responsibilities:
- Oversee the issuance, renewal, activation, and deactivation of site access badges in compliance with company’s security protocols.
- Maintain accurate and current records in the badging system.
- Ensure all personnel have completed background verification, orientation, and required safety training prior to badge issuance.
- Manage the process for lost, damaged, or stolen badges; ensure documentation and incident reporting are completed.
- Track badge expirations and coordinate timely renewals.
- Maintain organized digital and physical files of all badging forms, photos, and authorization records for audit readiness.
- Support audits and investigations related to access control or security incidents.
- Prepare weekly and monthly reports as needed.
- Serve as the main point of contact for all badge-related inquiries from employees, contractors, vendors, and visitors.
- Collaborate closely with HR, Safety, and Client Security to resolve access issues promptly and professionally.
- Maintain inventory of badge supplies (cards, lanyards, holders, printers) and ensure operational readiness.
- Identify opportunities to streamline the badging workflow and improve efficiency and customer satisfaction.
- Collect, track, and submit large volumes of safety data using Excel and other reporting tools.
- Communicate with field personnel and management to ensure accurate and timely data reporting.
Qualifications:
- High school diploma or equivalent.
- English/Spanish bilingual is required
- 2-3 years of experience of strong data entry, customer service or administrative support.
- Strong attention to detail and organizational skills.
- Excellent communication abilities.
- Ability to work independently and proactively solve problems.
- Must be within a commutable distance to Taylor, TX
Preferred:
- Korean/English Bilingual
- Experience in a safety-related administrative role, construction, or industrial environment.
Benefits:
- Full-time, Monday – Friday
- Healthcare benefits paid
- Dental, vision, life insurance
- 401k at 4% match
- $19-24/hr. Depending on experience
