Overview
Administrative Assistant Jobs in Severna Park, MD at Magothy Contracting LLC
Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role is the heartbeat of our office operations, ensuring smooth daily functions and providing exceptional support to our staff and clients. As an energetic and detail-oriented professional, you will manage a variety of clerical tasks, coordinate communication channels, and uphold a professional front desk presence. Your proactive approach and technical proficiency will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant team.
Responsibilities
- Manage multi-line phone systems, directing calls with professionalism and courtesy while providing excellent customer service.
- Handle data entry tasks accurately using spreadsheets and productivity software, ensuring all records are up-to-date and organized.
- Support office management activities, including scheduling appointments, coordinating meetings, and maintaining office supplies inventory.
- Assist with bookkeeping functions utilizing QuickBooks to process invoices, track expenses, and support financial recordkeeping.
- Greet visitors at the front desk, providing a warm welcome and guiding them through check-in procedures with proper phone etiquette.
- Prepare correspondence, reports, and documents using word processing tools such as Microsoft Word; proofread for accuracy and clarity.
- Maintain high levels of organization through effective time management, prioritizing tasks to meet deadlines efficiently.
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software.
- Experience with office management duties including clerical tasks, data entry, and client communication.
- Excellent organizational skills combined with the ability to multitask in a fast-paced environment.
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
- Knowledge of QuickBooks accounting software for financial transactions is highly desirable.
- Exceptional phone communication skills coupled with professional phone etiquette.
- Demonstrated experience in customer service roles, especially front desk or administrative support positions.
- Technical proficiency in handling multi-line phone systems, spreadsheets, typing accuracy, proofreading, and general computer skills.
Join us as an Administrative Assistant and become a key contributor to our vibrant workplace! Your energy, organizational talent, and technical expertise will help us deliver outstanding support while advancing your career in office administration.
Pay: $25.00 – $30.00 per hour
Expected hours: 42.0 per week
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Parental leave
- Retirement plan
- Tuition reimbursement
Work Location: In person
Title: Administrative Assistant
Company: Magothy Contracting LLC
Location: Severna Park, MD
Category:
