Overview
Administrative Assistant Jobs in Abuja, Federal Capital Territory, Nigeria at Bio-Doc International Limited
Title: Administrative Assistant
Company: Bio-Doc International Limited
Location: Abuja, Federal Capital Territory, Nigeria
Reports To: Director, Business Administration and Finance
Job Purpose
The Administrative Assistant will ensure the smooth running of day-to-day operations by managing office tasks, supporting projects, and assisting with client and internal communications. This role is perfect for someone highly organized, adaptable, and eager to contribute to a professional service environment.
Key Responsibilities
- Manage and maintain office filing systems, records, and supplies.
- Assist with scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
- Handle incoming calls, emails, and other communications.
- Support project coordination and track deadlines.
- Liaise with clients, vendors, and internal team members.
- Perform basic bookkeeping, expense tracking, and invoicing support.
Education & Experience
- Diploma or Bachelor’s degree in Business Administration, Office Management, or related field.
- 1–3 years of administrative experience (consulting or professional services preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational, multitasking, and time management skills.
- Strong communication skills and a professional demeanor.
- Attention to detail and the ability to work independently.
Core Skills
- Organizational Skills– Ability to manage multiple tasks, keep records, and maintain an orderly workflow.
- Time Management– Prioritizing tasks and meeting deadlines efficiently.
- Communication Skills – Clear, professional verbal and written communication with clients and colleagues.
- Microsoft Office Proficiency– Strong skills in Word, Excel, PowerPoint, and Outlook.
- Data Management – Ability to maintain, organize, and retrieve digital and paper records.
- Basic Bookkeeping– Tracking expenses, preparing invoices, and supporting budget reports.
- Meeting Coordination – Scheduling, preparing agendas, and taking minutes.
- Travel Planning– Arranging flights, accommodations, and itineraries.
Core Competence
- Attention to Detail – Accuracy in document preparation, data entry, and scheduling.
- Confidentiality & Discretion – Handling sensitive company and client information securely.
- Problem-Solving – Anticipating needs and resolving issues quickly.
- Client Service Orientation– Ensuring a positive experience for internal and external stakeholders.
- Adaptability – Remaining effective in a fast-paced, changing environment.
- Team Collaboration – Supporting colleagues and contributing to team goals.
- Professionalism – Maintaining a positive, businesslike image at all times.
- Initiative – Taking proactive steps to improve processes and assist without being asked.
Note: Please note that applications will be reviewed on a rolling basis, and only qualified applicants will be contacted.
