Administrative Assistant Jobs in San Diego, CA at Manpower San Diego

Title: Administrative Assistant

Company: Manpower San Diego

Location: San Diego, CA

Overview: Provides administrative support to CEO, Vice President, Property Management, and the CFO

Responsibilities:

CEO Responsibilities:

CFO Responsibilities:

Maintains filing system for CFO including financial statements, monthly investment statements, philanthropic files/records
Archiving accounting records annually
Assist with annual budgets
Assist with annual CAM reconciliations
General support including HR functions/benefits
Assist with annual business insurance renewal
Assist accounting dept with property management input

Foundation Responsibilities

Property Management:

Prepare work orders, contracts, blue slips as needed
Maintain project files including Budgets, Contracts, Chron files, and Marketing Agreement folders
Assist in preparation of Budgets and CAM Reconciliations.
Prepare correspondence to tenants as needed including partial payment letters, lease renewals, rent increases, late payment letters.
Assists with tenant calls including HVAC problems, transient issues, etc.
Assists with review of tenant and vendor insurance certificates and filing; follows up with tenants/vendors regarding expired
Maintain filing system

Human Resources:

Assists in posting job ads, receiving and reviewing resumes, setting up interviews
Updates voice mail, telephones, office lists, inboxes, file folders, etc. when there is a new employee. Also responsible for training new employee on phone procedures and basic office functions.

Front Desk Coordination

Office Organization/Decorum:

Handles coordination of special events, holiday planning and other projects as requested;
Coordinates office organization and housekeeping functions with office staff
Ensures operation of office equipment by completing preventative maintenance, troubleshooting malfunctions and/or calling for repairs

Typing:

Filing:

Update Lists & Schedules:

Mail:

HR Hired