Overview
Administrative Assistant Jobs in Singapore, Singapore at RAPSYS TECHNOLOGIES PTE LTD
Title: Administrative Assistant
Company: RAPSYS TECHNOLOGIES PTE LTD
Location: Singapore, Singapore
Role Objective
The Administrative Assistant will support the school’s administrative functions by managing the reception counter, handling printing/photocopying requirements, and performing general administrative tasks to ensure smooth school operations.
Key Responsibilities
- Front Desk Management: Attend to walk-in and call-in inquiries from internal and external customers, including parents inquiring about financial assistance.
- Logistics Support: Receive goods procured by the school and maintain daily records for all incoming mail and deliveries.
- Printing Services: Provide printing and photocopying services for worksheets, circulars, notes, and other materials required by staff and students.
- Staff Coordination: Assist the Relief Team in monitoring daily attendance for both permanent and contract staff.
- Student Support: Assist the Discipline Committee with administrative tasks regarding student latecomers, detention classes, and the safekeeping of student mobile phones or lost and found items.
- General Admin: Perform any other front desk or administrative duties as assigned by the Administration Managers.
Working Hours
- Monday to Thursday: 8:00 am to 5:30 pm (including a 1-hour lunch break).
- Friday: 8:00 am to 5:00 pm (including a 1-hour lunch break).
- Off Days: Service is not required on Saturdays, Sundays, and gazetted public holidays.
Requirements
- Education & Experience: * Fundamental knowledge of customer service, office administration, and clerical tasks.
- Preferably at least 3 years of experience in customer service and office administration, specifically in a school setting.
- Communication: Proficiency in both spoken and written English.
- Technical Skills: * Proficient in IT word processing and spreadsheet applications, specifically MS Word and Excel.
- Skilled in operating office equipment such as photocopiers, laminating machines, and binding machines.
- Personal Attributes: * Meticulous with a strong eye for detail and the ability to work independently.
- A team player with a pleasant disposition and strong interpersonal skills.
- Maintains professional conduct when interacting with stakeholders and aligns with the school's core values.
