Overview
Administrative Assistant Jobs in Pasadena, CA at Robert Half
Title: Administrative Assistant
Company: Robert Half
Location: Pasadena, CA
We are looking for an Administrative Assistant to provide dependable support to a busy tax and accounting team. This contract opportunity is ideal for someone who is highly organized, service-oriented, and comfortable working in a detail-oriented office setting with shifting priorities and time-sensitive deadlines. The role is fully onsite and offers the chance to contribute to daily operations, client coordination, and administrative workflows that keep the team running efficiently.
Responsibilities:
• Coordinate meeting schedules, manage calendars, and help keep leadership and staff appointments organized
• Maintain accurate digital and physical records by filing, retrieving, and updating client documents as needed
• Support tax and accounting workflows by assembling documents, scanning materials, and preparing files for processing
• Monitor outstanding client paperwork and follow up to help ensure required information is received on time
• Draft and distribute engagement letters, routine correspondence, and other client-facing administrative documents
• Handle incoming and outgoing mail, packages, and deliveries while keeping office operations running smoothly
• Assist with invoicing, billing support, and basic bookkeeping-related administrative tasks
• Track office supply levels and help maintain a clean, orderly, and well-organized workspace
• Provide day-to-day administrative assistance to team members based on business needs and deadlines
• At least 3 years of administrative support experience, preferably within a detail-focused services environment
• Strong organizational skills with the ability to manage detailed work accurately
• Clear written and verbal communication skills for working with clients and internal staff
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
• Experience with filing and scanning documents in a structured office environment
• Ability to handle multiple assignments effectively and meet deadlines in busy periods
• Sound judgment, discretion, and a commitment to maintaining confidentiality
• Familiarity with tax or accounting software is helpful but not required
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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