Overview
Administrative Assistant Jobs in Kempton Park, Gauteng, South Africa at STEYN IP®
Title: Administrative Assistant
Company: STEYN IP®
Location: Kempton Park, Gauteng, South Africa
Location: Kempton Park
A full-time Administrative Assistant (junior level) position is available at our firm’s Kempton Park offices.
The successful candidate will be expected to assist the staff in legal and administrative matters, as well as work independently when required. The role involves day-to-day administrative tasks, managing files, preparing documents, answering calls, managing diaries, data capturing, and liaising with clients and service providers. The candidate will also be expected to liaise with debtors and creditors, assist in day-to-day financial administrative tasks, and manage postal duties.
Key Responsibilities:
- Handling email communications, including drafting, responding, and organising correspondence.
- Drafting legal documents, under senior staff oversight.
- Keeping track of critical deadlines.
- Maintaining and organising digital and physical files.
- Liaising with clients, service provider, and IP offices, and other stakeholders.
- Assisting with day-to-day administrative tasks.
- Managing postal duties.
- Attending to office errands.
Skills and Qualities our firm is looking for:
- Strong organisational skills with keen attention to detail.
- Ability to manage multiple tasks and prioritise effectively under tight deadlines.
- Able to follow instructions accurately.*
- Proficiency in Microsoft Office Suite and other administrative tools.
- Strong written and verbal communication skills.
- Proactive mindset with the ability to anticipate needs and take initiative.
- Confidentiality and discretion in handling sensitive information.
- Senior certificate and computer literacy.
- Own transport essential.
- Residence in or near Kempton Park preferred.
- Familiarity with docketing systems and legal filing processes is advantageous.
- Prior legal and/or intellectual property experience is advantageous, but not essential.
Remuneration:
Market-related salary based on position, experience, and industry standards, negotiable depending on the candidate’s experience.
What our firm offers:
- A vibrant, creative workspace where your ideas are valued.
- Flexible working environment.
- Collaborative environment with a team of talented professionals.
- Opportunities for personal and professional growth.
* Notes:
⚠️ This is NOT an attorney or candidate attorney position. Applications by candidates not suited to the specific position and level will be rejected.
👉 Only online applications will be considered. Please do not contact the firm or staff directly regarding this position. Any direct contact will result in disqualification of the application.
⚠️ Only successful applicants will be contacted.
👉 The firm reserves the right not to fill the position.
