Overview
Administrative Assistant Jobs in Pasadena, CA at IMPULSE PARTNERS
Full Job Description
Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations by managing office tasks, facilitating communication, and ensuring efficient workflow. This position requires strong time management skills and the ability to work independently while maintaining a collaborative spirit.
Duties
Provide administrative support to ensure efficient operation of the office.
Manage and organize files, both physical and digital, ensuring easy access to information.
Utilize Google Suite for document creation, data management, and scheduling.
Handle incoming calls and manage phone systems effectively, providing excellent customer service.
Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking.
Coordinate appointments and meetings, ensuring all necessary materials are prepared in advance.
Maintain office supplies inventory and place orders as needed.
Support the medical receptionist duties by managing patient records and appointment scheduling when required.
Qualifications
Proven experience as an Administrative Assistant or in a related field is preferred.
Strong time management skills with the ability to prioritize tasks effectively.
Proficient in Google Suite applications (Docs, Sheets, Calendar) and Microsoft Office.
Familiarity with QuickBooks is a plus.
Excellent computer literacy with the ability to learn new software quickly.
Experience in office management or as a medical receptionist is advantageous.
Strong communication skills, both verbal and written, with a professional demeanor.
Ability to work independently as well as part of a team in a fast-paced environment.
If you are an enthusiastic individual looking to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Pay: $22.34 – $23.64 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Employee discount
Flexible schedule
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Morning shift
Weekends only
Work Location: In person
Title: Administrative Assistant
Company: IMPULSE PARTNERS
Location: Pasadena, CA
Category:
