Overview
Administrative Assistant Jobs in Salem, OR at Robert Half
Title: Administrative Assistant
Company: Robert Half
Location: Salem, OR
We are looking for an Administrative Assistant to support program operations and client service activities in Salem, Oregon. This Long-term Contract position will play an important role in keeping records accurate, coordinating appointments and class participation, and helping staff deliver a smooth experience for clients. The ideal candidate is organized, attentive to detail, and comfortable managing administrative tasks, documentation, and database updates in a fast-paced environment.
Responsibilities:
• Deliver day-to-day administrative support that helps program staff and clients stay organized and informed
• Review, collect, and process intake forms and other required client paperwork with a high degree of accuracy
• Coordinate client enrollment for classes and arrange appointments with counselors based on program needs
• Update and maintain client information in databases to ensure records remain complete and current
• Record interactions and follow-up activity so communication histories are clear, consistent, and easy to reference
• Organize digital and physical files in accordance with documentation standards and compliance expectations
• Complete office support tasks such as data entry, document formatting, scanning, uploading, and records management
• Help maintain office readiness by tracking supply levels and assisting with general coordination needs
• Work with internal teams and external partners to keep program information accurate and support related initiatives as needed
• At least 1 year of experience in administrative support, program coordination, data entry, or a related office-based role
• Hands-on experience working with databases, spreadsheets, or client tracking systems
• Proficiency in Microsoft Excel, including basic spreadsheet functions
• Strong attention to detail with the ability to manage documentation accurately and efficiently
• Effective verbal and written communication skills, including professionalism when assisting clients and staff
• Ability to handle multiple priorities, maintain organized records, and meet deadlines in a busy setting
• Spanish writing proficiency is a plus
• Familiarity with lending, credit, or homeownership topics is preferred
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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