Overview
Administrative Assistant Jobs in Los Angeles, CA at Intellectt Inc
Title: Administrative Assistant
Company: Intellectt Inc
Location: Los Angeles, CA
Role: Administrative Assistant III
Location: Los Angeles, CA
Duration: 9 Months
Job Description :
- Administrative Assistant 3 provides general administration, organizational support and customer service to the department, managers of the department, and/or the director.
Essential Duties & Responsibilities:
- Provides administrative and clerical support to relieve department manager or staff of administrative details.
- Responsible for general organization of the department, including setting up and maintaining files, handling of mail, and distribution of information.
- Process a considerable amount of confidential and sensitive information in support of administrative activities.
- Compile and summarize data and assist in preparing regular and special reports requiring analysis and evaluation of data.
- Type letters, reports and records ensuring grammatical accuracy, conformance with established procedures and factual correctness.
- Maintain department and/or management’s calendars.
- Schedule meetings as requested, setup and reserve conference room as necessary.
- Prepare necessary documents for use in meetings; may attend meetings to take minutes or provide information as requested.
- Prepare materials and make arrangements for conferences and travel.
- Provide assistance with department phone and take messages as needed.
- Maintain inventory of office supplies.
- Coordinate the on-boarding process for new employees in the department.
- Prepare expense reports.
- Strict adherence to procedures and practices according to FDA regulations.
- Strong emphasis on documentation according to FDA regulations.
- Adhere to departmental corporate safety policies.
- Trains entry level personnel.
- Performs more complex and advanced job tasks.
- Support and comply to the requirements of ISO 14001 Environmental Management System.
Required Experience/skills & Educational Qualifications:
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily
- The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
- Associate’s degree required.
- Bachelor's degree is preferred.
- Emphasis in Business Administration, Communications or closely related discipline is preferred.
- Minimum of 4 years of related administrative experience is required.
- Equivalency: In lieu of an Associate's degree, candidate must have a High school diploma or GED, and a minimum of 6 years of related administrative experience.
- Requires an in depth understanding of office management and administrative support.
- Must have excellent customer service skills.
- Ability to work independently with minimum supervision.
- Strong organizational, analytical, and problem-solving skills with the ability to make structured decisions on a routine basis.
- Must be proactive, results oriented, and have strong attention to detail.
- Self-starter with strong work ethic and the ability to exercise good judgment.
- Ability to effectively prioritize and manage multiple tasks to meet targeted deadlines.
- Strong interpersonal skills with the ability to interact with personnel at all levels in a team environment.
- Excellent verbal and written communication skills in the English language.
- Computer literacy with proficiency in MS Office (Outlook, Word, Excel, PowerPoint).
