Overview
Administrative Assistant Jobs in Vaughan, Ontario, Canada at Peak Associates Limited
Title: Administrative Assistant
Company: Peak Associates Limited
Location: Vaughan, Ontario, Canada
Overview:
We are seeking a highly organized and detail oriented Administrative Assistant to support daily operations within a fast-paced auction environment. This role will provide a combination of administrative support, client communication, and coordination across various projects and internal functions.
Responsibilities:
- Serve as a primary point of contact by answering incoming calls, responding to inquiries, and providing accurate information to clients in a professional manner
- Relay messages and coordinate communication between clients and the internal team
- Provide day-to-day administrative support to ensure efficient office operations
- Assist with the sorting, processing, and organization of invoices and related documentation
- Maintain accurate records, files, and internal databases
- Support ongoing projects by tracking timelines, coordinating deliverables, and assisting with execution
- Coordinate meetings, schedules, and key deadlines
- Prepare, edit, and format routine correspondence and internal documentation
- Assist with auction related logistics and general coordination as required
- Perform general administrative duties including data entry, filing, and document management
Qualifications:
- 2+ years of experience in an administrative or customer service role
- Strong written and verbal communication skills with a professional and client focused approach
- Excellent organizational skills with a high level of attention to detail
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Proactive and adaptable, with strong problem solving abilities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong interpersonal skills and the ability to work effectively both independently and as part of a team
