Overview
Administrative Assistant Jobs in Mississauga, Ontario, Canada at Paperclips Inc.
Title: Administrative Assistant
Company: Paperclips Inc.
Location: Mississauga, Ontario, Canada
Company Description
Paperclips Inc. specializes in helping small businesses streamline HR processes. Our services are designed to save time and reduce costs, allowing business owners to focus on growth. We are passionate about supporting small businesses with efficient, affordable solutions tailored to their needs.
Compensation: $20/hour
Role Description
This is a full-time, on-site Administrative Assistant role located in Mississauga, ON. The Administrative Assistant will provide day-to-day administrative and clerical support, manage communication tasks including phone calls and correspondence, and assist executive leadership with scheduling and office organization. Additional responsibilities include maintaining records, preparing reports, and ensuring the smooth operation of the office.
Duties
- Manage front desk responsibilities, including greeting visitors and handling professional phone etiquette
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Maintain organized filing systems both electronically and physically, ensuring easy retrieval of documents
- Provide customer support by addressing inquiries via phone, email, or in person
- Assist with scheduling and calendar management for executive stuff
- Support bookkeeping activities such as invoicing, billing, and basic financial record keeping
- Assist with basic onboarding and administrative setup tasks
- Proofread correspondence, reports, and other documents for accuracy and clarity
- Coordinate office supplies procurement and manage inventory levels
- Support administrative projects as needed to ensure efficient office operations
Requirements
- High school or college diploma
- Prior clerical or administrative experience preferred, including familiarity with office procedures and customer service standards
- Experience with QuickBooks, Microsoft Office (Word, Excel, Outlook), and data entry tasks required
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
- Excellent typing speed and proofreading skills to produce error-free documents
- Good written and verbal communication skills
- Mandarin language skills are preferred but not required
- Previous experience in bookkeeping or basic financial record management is advantageous
- Reliable, professional, and punctual
- Must be able to work in person
How to Apply
Please submit your resume for consideration. Only selected candidates will be contacted.
Equity, Diversity, and Employee Representation
Paperclips Inc. is committed to fostering an inclusive, respectful, and equitable workplace where all employees are treated with dignity and fairness. We promote diversity, equal opportunity, and fair employment practices throughout our workplace.
Accessibility and Accommodation
Paperclips Inc. is committed to providing an accessible and inclusive recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act, 2005. Accommodation is available upon request for candidates taking part in all aspects of the selection process.
Candidates requiring accommodation may contact us at [email protected]
