Overview
Administrative Assistant Jobs in Gulf Shores, AL at Crow Shields Bailey PC
Experienced Administrative Assistant needed for fast-paced Gulf Shores accounting firm. Must be able to successfully multi-task, greet and assist clients, be proficient in Microsoft Word and Excel and adapt to new software and technology. Candidate will also do office errands and assist with other roles when needed. Should have stable employment and attendance history.
Summary
As an Administrative Assistant, you will be integral to the smooth operation of our office, reporting directly to the Office Manager. This role requires a blend of core skills, including computer literacy, organizational abilities, and customer service expertise. You will handle various administrative tasks such as data entry, calendar management, and filing, while utilizing Microsoft Word and Excel to enhance productivity. Your premium skills in office assistance and experience with multi-line phone systems will further support our team’s efficiency. Join us to contribute to a well-organized and responsive workplace.
Responsibilities
Manage daily office operations, including answering multi-line phone systems and greeting visitors at the front desk.
Utilize Microsoft Word and Excel for document preparation and data management.
Provide exceptional customer service through effective communication and problem-solving.
Maintain organized filing systems and assist with calendar management.
Perform data entry tasks and support administrative functions as needed.
Collaborate with team members to ensure smooth office workflow.
Qualifications
Proficient in Microsoft Office Suite, including Word and Excel
Strong computer literacy and organizational skills
Excellent customer service and phone etiquette
Experience with multi-line phone systems and clerical tasks
Familiarity with QuickBooks is a plus
Ability to manage calendars and perform data entry efficiently
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Parental leave
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
Title: Administrative Assistant
Company: Crow Shields Bailey PC
Location: Gulf Shores, AL
