Overview
Administrative Assistant Jobs in Miami, FL at Career Group
Title: Administrative Assistant
Company: Career Group
Location: Miami, FL
Our client, a highly regarded investment office in Miami is seeking a polished and proactive Administrative Assistant / Office Coordinator to support daily operations and contribute to a seamless, professional office environment. This is an excellent opportunity for someone eager to grow within a collaborative, high-performing team.
Location: On-site 5 days a week- Miami, FL 33131
Key Responsibilities
- Provide administrative support to a team of three associates and the broader Miami office (approximately 20 employees)
- Serve as the primary point of contact for day-to-day office coordination, including scheduling meetings, greeting guests, and managing deliveries
- Oversee office operations such as vendor coordination, facilities requests, and communication with building management
- Maintain a polished, professional front-of-house environment at all times
- Assist with calendar management, travel arrangements, and expense tracking
- Partner with a small administrative team to ensure smooth and efficient office operations
- Support general office upkeep and hands-on tasks as needed in a boutique environment
Ideal Candidate
- Bachelor’s degree strongly preferred
- Prior experience in a fast-paced, professional setting (finance, consulting, hospitality, or luxury environments a plus)
- Highly organized, detail-oriented, and dependable with a strong sense of urgency
- Polished communicator with a professional, service-oriented mindset
- Comfortable in a high-expectation, “all-hands-on-deck” environment
Please submit your resume for consideration!
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