Overview
Administrative Assistant Jobs in Detroit, USA at Wayne County Schools Employment Network
Oakland International Academy Middle School is looking for an excellent Administrative Assistant! Job Description
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Location: Oakland International Academy
– Middle School -
District: Oakland International Academy
Position: Administrative Assistant
Employed By: EMAN
Reports to: School Principal
Schedule: Calendar Year: 12 Months
Job Summary:
The Administrative Assistant is responsible for the overall office environment and climate. He/she will ensure that the student application process is implemented. Office personnel are responsible for implementing the visitation policy and assuring an appropriate office environment that is conducive to a school system.
Essential Duties and Responsibilities
- Answer telephone and address caller questions and concerns.
- Transfers calls to the proper individual and/or department as needed.
- Mails student report cards, school brochures, and other necessary forms.
- Welcomes visitors to the school and provides directions around the building as needed.
- Types up and contributes to school bulletin or newsletter.
- Assists in designing and drawing up promotional and informational materials for parents.
- Provides students with tardy slips.
- Maintains records of student absences.
- Accepts and processes school lunch payments.
- Sorts and distributes mail delivered to school office.
- Contacts parents in the event of student illness or behavioral issues.
- Maintains student records and files.
- Uses computer database or filing system to update records as necessary.
- Leads and/or assists with the submission of state-mandated student account reports such as MCIRS, MSDS, etc.
- Ensures that all staff are properly added to Timeclock and are able to clock in and out without assistance within 2 days of beginning date of employment.
- Manages and updates school calendar.
- Provides administrative support to principal or other upper level administrator as needed.
- Takes dictation and transcribes documents.
- Attends office meetings and takes minutes.
- Distributes paychecks to school staff.
- Performs related duties as required and requested by supervisor.
Required Knowledge,
Skills and Abilities
- Demonstrates strong interpersonal skills.
- Maintains professional and friendly demeanor.
- Is capable of managing time efficiently.
- Demonstrates ability to multi-task effectively.
- Works well with a variety of students, administrators, and parents.
- Exhibits ability to remain polite and calm when dealing with troublesome students or frustrated parents.
- Possesses basic computer skills and knowledge of word processing programs.
- Demonstrates ability to think creatively.
- Demonstrates strong writing and editing abilities.
- Communicates clearly and effectively.
- Is capable of handling confidential student records in a responsible fashion.
- Demonstrates familiarity with basic office equipment such as multi-line phones, fax machines, and scanners.
Qualifications
- Must work will with the public
- Must have experience with Microsoft Word and Excel
- Satisfactory completion of oral and written interview
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Title: Administrative Assistant
Company: Wayne County Schools Employment Network
Location: Detroit, USA
Category: