Overview
Administrative Assistant Jobs in Oakland, CA at Robert Half
Title: Administrative Assistant
Company: Robert Half
Location: Oakland, CA
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Oakland, California. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing effective front-desk support, and ensuring accurate handling of information. The role offers the opportunity to contribute to a busy office environment by managing communications, coordinating routine tasks, and maintaining efficient administrative workflows.
Responsibilities:
• Manage front-office activities by greeting visitors, directing inquiries, and creating a welcoming first point of contact for the office.
• Handle incoming phone calls, route messages to the appropriate team members, and respond to routine questions with accuracy and courtesy.
• Perform a range of administrative support duties such as scheduling, document preparation, filing, and general office coordination.
• Enter, update, and maintain records in company databases and spreadsheets with a strong focus on accuracy and timeliness.
• Organize correspondence, office documents, and operational information so materials remain accessible and up to date.
• Support day-to-day office efficiency by monitoring administrative tasks, tracking follow-ups, and assisting with basic receptionist functions.
• Prior experience in an administrative, office support, or receptionist role.
• Demonstrated ability to manage inbound calls effectively and communicate clearly with internal and external contacts.
• Strong data entry skills with careful attention to detail and accuracy.
• Proficiency in standard administrative tasks, including filing, document handling, and general office coordination.
• Ability to stay organized, prioritize multiple assignments, and meet deadlines in a fast-paced setting.
• Comfortable using common office software and standard business equipment.
• Dependable, detail-focused, and capable of working effectively with minimal supervision.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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