Overview
Administrative Assistant Jobs in Saskatoon, Saskatchewan, Canada at Saskatoon & Region Home Builders’ Association
Title: Administrative Assistant
Company: Saskatoon & Region Home Builders’ Association
Location: Saskatoon, Saskatchewan, Canada
The Administrative Assistant provides high-level administrative and operational support to the Chief Executive Officer and the broader SRHBA team. This role is essential to ensuring the smooth day-to-day functioning of the office and supports activities across multiple areas including advocacy, membership, events, finance, and general operations.
The ideal candidate is a proactive and highly organized professional with strong attention to detail, excellent communication skills, and a genuine passion for administrative excellence. Experience working in a small office or non-profit environment will be considered a strong asset.
Key Responsibilities:
- Administrative & Executive Support
· Provide professional administrative support to the CEO and senior team, including scheduling, correspondence, filing, and project coordination.
· Manage calendars, meeting logistics, travel arrangements, and document preparation.
· Prepare and distribute agendas, minutes, and materials for Board, committee, and staff meetings; maintain accurate records and follow up on action items.
· Support preparation of reports, presentations, and communications on behalf of the CEO.
2. Office & Operational Coordination
· Oversee daily office operations, including mail, couriers, supplies, phone systems, and equipment.
· Maintain organized records, shared files, and office systems to ensure accessibility and efficiency.
· Coordinate office contracts and vendors (IT, telecom, lease, security, etc.) in collaboration with the CEO.
· Ensure the office environment remains organized, professional, and welcoming to
3. Membership & Event Support
· Assist with membership processing, renewals, invoicing, and maintaining accurate and up-to-date member records in the database.
· Support the planning and execution of SRHBA programs and events such as HomeStyles, the Housing Excellence Awards, conferences, and other member initiatives.
· Manage event logistics including bookings, invoicing, tracking, communications, and follow-up with participants, sponsors, and vendors.
· Coordinate registration lists, sponsorship tracking, and event materials, providing on-site support as needed.
· Deliver prompt, professional, and courteous service to members, partners, and event participants.
4. Financial & Administrative Reporting
· Track and process invoices, receipts, and payments, ensuring accuracy and timely reporting.
· Maintain and update financial tracking spreadsheets and assist with budget monitoring.
· Support preparation of monthly reports and reconciliation activities in coordination with bookkeeping and finance staff.
5. Governance & Compliance Support
· Prepare materials for Board of Directors meetings, Annual General Meetings, and committees.
· Maintain corporate and governance records, policies, and compliance filings (e.g., ISC, CHBA membership reporting, Lobby Registry).
· Assist with the coordination of Board elections, term tracking, and director communications.
6. Team & Organizational Support
· Provide administrative support across departments to ensure collaboration and efficiency.
· Contribute to a positive and team-oriented work culture that reflects SRHBA’s values of integrity, collaboration, excellence, sustainability, and community engagement.
· Perform other duties as required to support the success of the organization.
To apply, please submit your resume and cover letter to: [email protected]
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
