Overview
Administrative Assistant Jobs in Indianapolis, USA at CFS
Administrative Assistant
Location: Indianapolis, IN
Schedule: Fully In-Office
Salary: $55,000 – $65,000
A well-established infrastructure and project services organization is seeking a highly organized Administrative Assistant to support division leadership and project teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has experience supporting construction or project-based operations.
Key Responsibilities:
- Support division managers and project managers with daily administrative and operational needs.
- Process bids, contracts, bonds, insurance documentation, and project setup paperwork.
- Maintain project files, job costing spreadsheets, billing records, and compliance documentation.
- Coordinate subcontractor agreements, certified payroll, lien waivers, and payment tracking.
- Assist with accounts payable, invoice coding, purchase orders, and timesheet submissions.
- Communicate with customers regarding billing status and outstanding receivables.
- Provide general support to field teams, mobile offices, and ongoing projects.
Qualifications:
- 5+ years of administrative experience in construction.
- Knowledge of bidding processes, contracts, and public sector projects strongly preferred.
- Strong attention to detail with excellent organizational skills.
- Ability to prioritize multiple deadlines and work under pressure.
Why Apply?
- Competitive compensation with strong stability.
- Opportunity to support impactful, large-scale projects.
- Collaborative and team-oriented workplace.
- Long-term growth potential within a respected organization.
Title: Administrative Assistant
Company: CFS
Location: Indianapolis, USA
Category: