Overview
Administrative Assistant Jobs in San Diego Metropolitan Area at BioPhase
Title: Administrative Assistant
Company: BioPhase
Location: San Diego Metropolitan Area
Fully onsite in San, Diego, CA
Direct hire position: 70-75k
Seeking a proactive and organized Administrative Assistant to support daily operations, manage schedules, coordinate travel, and facilitate key business functions for the Program Management Department. This role requires multitasking, problem-solving, and professionalism under tight deadlines. Candidates need some exposure in supporting PMs and some experience coordinating things within program alignment.
Key Responsibilities:
Manage schedules, meetings, agendas, travel, and expenses.
Coordinate interviews and support recruitment activities.
Liaise with Purchasing and Legal for contracts and purchasing requests.
Handle financial transactions, including purchase requests and invoices.
Act as a point of contact for internal and external stakeholders.
Develop presentations, reports, and other business documents.
Support office coordination, events, and on-site meetings.
Ensure smooth operations by identifying and solving problems.
Qualifications:
3-5 years of experience in administrative roles.
Strong organizational, communication, and problem-solving skills.
Proficiency in Microsoft O365, Zoom, and Concur.
Ability to multitask, prioritize, and work independently.
Experience in biotech/pharma preferred.
