Overview
Administrative Assistant Jobs in Boston, MA at The Hollister Group
Title: Administrative Assistant
Company: The Hollister Group
Location: Boston, MA
Our client, a medical practice, is seeking an energetic and highly organized professional to serve as the Administrative Assistant to the Founder of the practice. This pivotal role offers a unique opportunity to support leadership in a fast-paced environment, directly contributing to initiatives that promote health equity and innovative care solutions. If you thrive in dynamic settings, excel at multitasking, and have a passion for making a meaningful impact, this is your chance to be part of a dedicated team making a difference in the community.
Compensation
$75,000 – $85,000 annually, depending on experience and qualifications.
Applicants must be able to work 5 days onsite in Boston MA to be eligible for this position.
If you are interested and meet the qualifications below, please apply with your resume for more information!
Responsibilities
- Coordinating and preparing the Founder for meetings, including compiling relevant documents and participant background information.
- Prioritizing and managing the Founder’s calendar, scheduling internal and external engagements with flexibility as needed.
- Attending meetings to take notes and draft summaries or minutes for future reference.
- Developing professional presentations and reports utilizing PowerPoint, Canva, and other tools.
- Managing communication with the Board, including scheduling, minute-taking, and follow-up on actions.
- Supporting the planning and logistics of company events, volunteer drives, and donor engagement activities.
- Facilitating nonprofit partnership collaborations by coordinating donations and ongoing support initiatives.
- Overseeing provider credentialing and maintaining related documentation and schedules.
- Assisting with general office operations, including supply ordering, staff recognition activities, and event setup.
- Contributing to special projects and additional duties as assigned by leadership.
Requirements
- A minimum of 2-5 years of administrative or executive assistant experience, with a Bachelor’s degree highly preferred.
- Strong organizational capabilities, with an aptitude for managing multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills, with superb attention to detail and grammar.
- Proficiency in Microsoft Office Suite, Google G-Suite, and familiarity with Salesforce or similar CRM systems (training available).
- Experience with social media platforms and content creation tools like Canva.
- Ability to operate with discretion, integrity, and confidentiality.
- Demonstrated flexibility, entrepreneurial spirit, and proactive problem-solving abilities.
Our Commitment to Inclusion & Belonging
The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
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