Overview
Administrative Assistant Jobs in Greater Indianapolis at Simply Driven Workforce Solutions
Title: Administrative Assistant
Company: Simply Driven Workforce Solutions
Location: Greater Indianapolis
Primary Roles and Responsibilities:
- Proactively maintain daily calendars for multiple business partners; initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination.
- Manage large, complex meetings at various locations and of various sizes. Assist in the planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed. Facilitate meetings, take notes, and distribute meeting minutes as requested.
- Coordinate and arrange travel for business partners and project teams, including more complex travel (e.g., international, multi‐city travel) for business partners including
- Manage business partners’ passport and visa for international travel.
- Create and edit documents, spreadsheets, and presentations.
- Create and maintain group and distribution lists, spreadsheets, documents, presentations, databases, and collaboration sites.
- Assist with administrative tasks in pre‐boarding and onboarding of new employees and/or contractors to the area. Maintain onboarding checklists/materials, order items for new hires, communicate with contract new hires on first day expectations.
- Facilitate or support team building initiatives and efforts to track, highlight and celebrate important milestones.
Qualifications:
- Strong understanding of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Skype, SharePoint, etc.)
- 2+ years of experience as an administrative assistant
- Experience with Concur and SAP
- Strong Interpersonal and organization skills
- Ability to work independently with a high level of self-management in a dynamic work environment
- Knowledge of SharePoint collaboration site maintenance
