Overview
Administrative Assistant Jobs in Dubai, Dubai, United Arab Emirates at MNK Studios
Title: Administrative Assistant
Company: MNK Studios
Location: Dubai, Dubai, United Arab Emirates
We are seeking a highly organized and customer-focused Administrative Assistant to join our music rehearsal and recording studio. This role will be the first point of contact for rehearsal/recording clients, managing studio bookings, handling rehearsal/recording inquiries, and ensuring smooth day-to-day operations. This role will also involve coordinating with audio engineers, handling payments where necessary, liaising with third-party suppliers, and maintaining accurate scheduling records.
Key Responsibilities
Welcome and assist clients, ensuring a professional and friendly experience.
Show guests around the studio and explain available services.
Handle rehearsal and recording bookings via phone, website, and walk-ins.
Update and maintain the website and internal calendar with all confirmed bookings.
Manage scheduling conflicts and optimize studio availability.
Create cost estimates for rehearsal/recording clients based on their needs and process payments where required.
Communicate specific client requests to the Audio Engineers.
Coordinate with third-party suppliers for extra equipment hires and prepare Local Purchase Orders (LPOs) for equipment rentals.
Maintain and share with the Producer accurate records of bookings, payments, and client interactions.
Learn and maintain professional and technical knowledge of the industry.
Qualifications
Excellent written and verbal communication skills in the English language
Computer literate and proficient in MS Office (Word, Excel) and Outlook
Ability to communicate well with clients and other members of the team
Previous experience in an administrative or customer service role
Strong organizational and multitasking skills.
Ability to absorb and learn the technical aspects of the music industry, including studio operations, audio equipment, and recording processes.
Basic knowledge of audio equipment and recording processes (preferred but not required).
